Operations Coordinator

State of Utah Office of the Governor•Salt Lake City, UT

4d•$25 - $32•Hybrid

About The Position

The Utah Office of Tourism is seeking an Operations Coordinator to provide administrative support to the associate managing director and the overall office. The role supports travel authorizations and logistics, reimbursements, invoicing, meeting scheduling, procurement of promotional items, project management, and other administrative needs. The coordinator collaborates with the full team and reports to the director. The position uses a hybrid work format, with at least two days in the Salt Lake City office. It operates in a professional business environment and has a travel requirement of 10%. A criminal history check is required. The stated salary is $25.00–$32.00 per hour.

Requirements

Four years of professional or similar office experience.
Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and Salesforce or another CRM.
Excellent verbal and written communication skills.
Attention to detail.
Self-starter.
Friendly, personable, and able to work well with others.
Organized and process oriented.
Ability to multitask.
Successfully pass a criminal history check.

Nice To Haves

Familiarity with SAP Concur and Vantage.

Responsibilities

Provide administrative support to the associate managing director, including meeting scheduling and calendar management.
Arrange travel and process travel authorizations and reimbursements, including for the Data and Research team.
Assist with finance reimbursements, invoice payment and coding, and monthly reconciliation reports for the State purchasing card.
Plan events and coordinate meeting logistics, including staff events, gatherings, and in-person and virtual meetings.
Assist with project management.
Schedule and coordinate meetings involving outside agencies and vendors.
Respond to general office email accounts and fulfill requests.
Procure promotional items for trade shows and other events.
Develop working relationships with state agencies, including the Department of Technology Services, State Purchasing, and State Travel, as project needs require.
Perform additional duties as assigned.