Operations Coordinator

Pacific Northwest University of Health Sciences•Yakima, WA

1d•Onsite

About The Position

The Operations Coordinator serves as the administrative and logistical hub for day-to-day operations of the Experiential Learning Center. Reporting to the Director of Simulation, the position coordinates the center’s per diem workforce, activity scheduling, operational communications, program and event logistics, resources, and operations supporting simulation-based and integrated experiential learning activities. The coordinator works closely with educational and technical staff and the Senior Administrative Coordinator, Experiential Learning. Fiscal records, contracts and agreements, governance records, surveys, accreditation evidence, and institutional reporting are coordinated through the Senior Administrative Coordinator. The position provides administrative and logistical support for experiential learning, certification, and continuing education activities; coordinates operational communications and stakeholder requests; supports meetings, events, projects, and special initiatives; manages supply inventories and routine purchasing; and maintains operational records, including incident reports. It may include lead work and guidance for students, as well as coordinating hiring processes for the per diem workforce. Other related duties may be assigned based on departmental need. The position is based on campus in a standard office and campus environment, with routine interaction with students, faculty, staff, and external partners. It may involve meetings on and off campus and occasional travel. PNWU offers eligible employees a comprehensive benefits package, including health benefits, paid time off, a 403(b) with Roth option, and paid holidays.

Requirements

Associate’s degree and 4–6 years of relevant experience, or an equivalent combination of education and experience demonstrating the required knowledge, skills, and abilities.
Knowledge of standard office procedures, data collection and analysis, calendaring, event planning, and business writing.
Ability to analyze, manage, and execute tasks with minimal supervision.
Ability to manage multiple projects and shift priorities in a deadline-driven environment.
Ability to convey the PNWU mission to internal and external constituents.
Strong organizational, interpersonal, planning, project management, and communication skills, including excellent verbal and written communication.
Ability to collaborate with people from diverse disciplines and backgrounds.
Ability to solve problems by analyzing issues and creating action plans; strong analytical thinking and decision-making, including simplifying and addressing complex processes and issues.
Intermediate to advanced proficiency in Microsoft Office Suite and ability to work with and manage different computer programs and databases.
Ability to schedule activities and meetings.
Willingness to continue upgrading knowledge, skills, and abilities to keep abreast of simulation procedures, regulations, and policy changes.
Legal authorization to work in the United States at the time of hire and for the duration of employment; PNWU does not sponsor employment visas.

Nice To Haves

Bachelor’s degree

Responsibilities

Coordinate administrative workflows and the center’s per diem workforce, including activity scheduling, LMS activity management, staffing requests, hiring workflow support, onboarding logistics, workforce communications, timekeeping, and related records.
Coordinate administrative support for experiential learning, certification, and continuing education activities, including registration, participant rosters, course records, activity calendars, communications, and LMS support.
Administer the center’s shared inbox and other operational communication channels; receive, triage, route, and track requests and communicate schedules, logistics, and operational updates.
Coordinate logistics for unit meetings, events, approved projects, and special initiatives, including scheduling, administrative coordination, documentation, registration support, and communication tracking.
Maintain supply inventories, monitor operational resource needs, coordinate routine ordering and receipt of materials, maintain inventory records, and support readiness for scheduled activities and certification courses.
Maintain operational workforce, scheduling, participation, resource, and incident-report records; coordinate incident-report submission, routing, tracking, and documentation follow-up under established procedures.
Provide lead work and advise or guide students; may organize, prioritize, schedule, and review work and provide input into performance reviews.
Lead and coordinate hiring processes for the per diem workforce.
Perform other related duties as assigned and based on departmental need.
Perform duties in accordance with safety, legal, regulatory, University policy, procedural, business practice, ethical, mission, values, and department-specific accreditation requirements.