Operations Coordinator, Commercial

PharmaEssentia U.S.A.•Burlington, MA

43d•$67,320 - $99,960•Hybrid

About The Position

The Operations Coordinator provides support for senior leaders within the Commercial team. This role will handle general administrative tasks, document creation, and project support as needed.

Requirements

3+ years relevant experience supporting senior executives in a fast-paced environment
Excellent time management skills and ability to multi-task and prioritize work
Strong initiative, organizational abilities, attention to detail and accuracy
Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
Excellent proactive problem-solving and follow-through skills to meet deadlines and shifting priorities
Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint, Sharepoint, Teams).

Nice To Haves

Bachelor’s degree preferred or equivalent experience

Responsibilities

Perform general administrative functions to support the Commercial leadership team
Create and modify documents such as reports, agendas, presentation decks, and communications
Collect and prepare information for use in meetings of our senior leadership team and other outside executives
Manage contracting and procurement processes, as well as managing vendor invoices and payments
Coordinate travel arrangements within company guidelines and manage itineraries
Assist with processing timely and accurate travel & expense reports as needed
Coordinate/assist with onboarding of new Commercial team members
Maintain department files, lists, archives, etc.
Help to ensure timely response to departmental inquiries
Maintain confidentiality in all aspects of client, staff, and vendor information
Support team meetings and events
Special projects, as assigned