Commercial Operations Coordinator

CEC Energy • Houston, TX

3d • Onsite

About The Position

CEC is building a commercial function to support its growth across the Gulf Coast and beyond. This person keeps the commercial engine running: the CRM that holds the pipeline, the proposals and qualification packages that win work, and the day-to-day coordination that lets business development spend its time in front of customers rather than on administration. It is a role for someone organized, self-directed, and comfortable being the person who makes sure nothing falls through the cracks. It reports to the VP of Strategic Growth and works closely with business development, estimating, procurement and the Chief of Staff.

Requirements

• Three or more years in a coordination, operations, sales support, or administrative role, ideally in construction, engineering, energy, or a related industrial field.
• Strong CRM skills and genuine comfort administering a system, not just using one. Experience with Zoho, Dynamics 365, Salesforce, HubSpot or similar.
• Excellent written communication and a good eye for a clean, professional document.
• Highly organized, able to manage many moving pieces at once, and comfortable owning a process end to end without close supervision.
• Proficiency with Microsoft Office, particularly Excel, Word and PowerPoint.

Nice To Haves

• Familiarity with the proposal or bid process in a contracting or engineering environment.
• Exposure to prequalification systems such as ISNetworld, Avetta, Highwire, etc.
• An understanding of electrical, instrumentation or industrial construction.

Responsibilities

• Serve as the administrator for the company CRM (FreeAgent). Keep the pipeline clean and current, maintain data standards, build and distribute pipeline and activity reports, and make the system a tool the commercial team actually relies on rather than works around.
• Coordinate the assembly of proposals, statements of qualification, and one-page capability materials. Manage the intake and logistics of bid packages so the estimating team receives complete, organized requests.
• Working with the Chief of Staff, assemble prequalification packages for review and submission.
• Manage outsourced marketing firm and act as the internal point of contact for collateral, capability content and pursuit materials. Keep the company's external-facing materials current and consistent with brand standards.
• Coordinate meetings, track next steps and due dates, keep pursuit records current, and support the business development team with the scheduling and follow-through that keeps opportunities moving.
• Maintain the status of MSAs, NDAs and prequalification's inside the CRM so the commercial team can see, at a glance, where each account stands before a pursuit begins.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed