Operations Assistant (part-time)

Vantor•Tampa, FL

About The Position

Vantor is seeking a motivated, detail-oriented Operations Assistant to provide direct support to the Sr. Director in daily business operations, proposal development, and financial coordination. The role supports operational and administrative responsibilities, business development initiatives, financial processes, and organizational efficiency. The successful candidate will be organized, adaptable, and comfortable working across multiple business functions in a fast-paced, collaborative environment. The Operations Assistant will assist with proposal preparation, financial coordination, and day-to-day operational activities. Working directly with the Sr. Director, the position offers exposure to multiple areas of the business while contributing to team productivity, organizational efficiency, and business growth. Applicants must be a U.S. citizen and be currently pursuing or have recently completed a bachelor's degree in Finance, Business Administration, Management, or a related field.

Requirements

Must be a U.S. citizen.
Currently pursuing or recently completed a bachelor's degree in Finance, Business Administration, Management, or a related field.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Basic understanding of financial concepts, budgeting, and business operations.
Ability to handle confidential business information professionally.
Willingness to learn and take initiative in a collaborative environment.

Responsibilities

Assist in preparing, organizing, and reviewing business proposals and supporting documentation.
Gather relevant information, conduct research, and coordinate materials for proposal development.
Track proposal deadlines, submissions, and requirements to help ensure timely completion.
Collaborate with internal teams to support business development initiatives and growth opportunities.
Assist with financial tracking, reporting, and maintaining accurate financial records.
Support budget preparation, expense tracking, and financial analysis as needed.
Organize financial data using spreadsheets and other reporting tools.
Provide direct operational and administrative assistance to the Sr. Director.
Support daily business activities to improve workflow, organization, and efficiency.
Coordinate meetings, prepare reports, and maintain important business documents.
Monitor ongoing projects, track action items, and follow up on operational priorities.
Collaborate with various departments to support effective communication and coordination.
Identify opportunities to improve internal processes and operational efficiency.