Operations Assistant (part-time)
About The Position
Vantor is seeking a motivated, detail-oriented Operations Assistant to provide direct support to the Sr. Director in daily business operations, proposal development, and financial coordination. The role supports a variety of operational and administrative responsibilities, business development initiatives, financial processes, and organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable working across multiple business functions in a fast-paced, collaborative environment. The Operations Assistant will help prepare proposals, coordinate and organize financial information, and support day-to-day operational activities. The position offers exposure to multiple areas of the business while contributing to team productivity, organizational efficiency, and business growth. Applicants must be U.S. citizens. Candidates should be currently pursuing or have recently completed a bachelor's degree in Finance, Business Administration, Management, or a related field.
Requirements
- Must be a U.S. citizen.
- Currently pursuing or recently completed a bachelor's degree in Finance, Business Administration, Management, or a related field.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Basic understanding of financial concepts, budgeting, and business operations.
- Ability to handle confidential business information professionally.
- Willingness to learn and take initiative in a collaborative environment.
Responsibilities
- Assist in preparing, organizing, and reviewing business proposals and supporting documentation.
- Gather relevant information, conduct research, and coordinate materials for proposal development.
- Track proposal deadlines, submissions, and requirements to support timely completion.
- Collaborate with internal teams on business development initiatives and growth opportunities.
- Assist with financial tracking, reporting, and maintaining accurate financial records.
- Support budget preparation, expense tracking, and financial analysis as needed.
- Organize financial data using spreadsheets and other reporting tools.
- Provide direct operational and administrative assistance to the Sr. Director.
- Support daily business activities to improve workflow, organization, and efficiency.
- Coordinate meetings, prepare reports, and maintain important business documents.
- Monitor ongoing projects, track action items, and follow up on operational priorities.
- Collaborate with departments to ensure effective communication and coordination.
- Identify opportunities to improve internal processes and operational efficiency.
Benefits
- Paid time off
- Health and welfare insurance
- 401(k) for eligible employees
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
