Operations Administrator II

Tulane University•New Orleans, LA

About The Position

The Operations Administrator II oversees the department’s day-to-day administrative and operational functions. The role manages departmental budget matters, including restricted and unrestricted ledgers and expenditure forecasting. It may supervise staff and student employees, handle administrative aspects of recruitment and training, and oversee purchasing and records. The position coordinates resources, facilities, financial needs, marketing, communications, events, and programs, and processes payments and reimbursements. It serves as a liaison between department leadership and university academic and administrative units to support smooth operations and compliance with university policies and procedures.

Requirements

High school diploma or equivalent.
Three years of administrative, financial, and personnel management experience.
Ability to supervise employees and students.
Ability to communicate effectively between the department and other university units.
Highly organized and self-motivated, with the ability to work independently.
Working knowledge of Microsoft Office and Tulane systems: Banner, TAMS, HCM, Kronos, Cognos, Concur, E-IT, and Interfolio.
Expert time-management skills and flexibility to handle multiple demands.
Willingness to work irregular hours for events.
Ability to work in a team environment.
Ability to adapt to new software, digital media, and online systems.

Nice To Haves

Bachelor’s degree.
Experience in an academic setting working with students, faculty, and other members of the university community.
Previous managerial experience.

Responsibilities

Oversee the department’s day-to-day administrative and operational functions.
Manage departmental budget matters, including restricted and unrestricted ledgers and expenditure forecasting.
May supervise staff and student employees.
Handle administrative elements of recruitment and training.
Manage purchasing and records.
Coordinate resources, facilities, financial needs, marketing, and communications.
Coordinate events and programs as needed.
Process payments and reimbursements.
Serve as a liaison to department leadership and university academic and administrative units.
Ensure smooth operations and adherence to university policies and procedures.