Operations Administrator II

Tulane University • New Orleans, LA

6d

About The Position

The Operations Administrator II oversees the department’s day-to-day administrative and operational functions. The role manages departmental budget matters, including restricted and unrestricted ledgers and expenditure forecasting. It may supervise staff and student employees and handle administrative aspects of recruitment and training. The position also manages purchasing and records, coordinates resources, facilities, financial needs, marketing and communications, and coordinates events and programs as needed. Additional duties include processing payments and reimbursements and serving as a liaison to department leadership and university academic and administrative units to support smooth operations and compliance with university policies and procedures.

Requirements

• High school diploma or equivalent.
• Three years of administrative, financial, and personnel management experience.
• Ability to supervise employees and students.
• Ability to communicate effectively between the department and other university units.
• Highly organized and self-motivated, with the ability to work independently.
• Working knowledge of Microsoft Office and Tulane systems: Banner, TAMS, HCM, Kronos, Cognos, Concur, E-IT, and Interfolio.
• Expert time-management skills and flexibility to handle multiple demands.
• Willingness to work irregular hours for events.
• Ability to work in a team environment.
• Ability to adapt to new software, digital media, and online systems.

Nice To Haves

• Bachelor’s degree.
• Experience in an academic setting working with students, faculty, and other members of the university community.
• Previous managerial experience.

Responsibilities

• Oversee the department’s day-to-day administrative and operational functions.
• Manage budgetary matters, including restricted and unrestricted ledgers and expenditure forecasting.
• May supervise staff and student employees.
• Handle administrative elements of recruitment and training.
• Manage purchasing and records.
• Coordinate resources, facilities, financial needs, marketing and communications.
• Coordinate events and programs as needed.
• Process payments and reimbursements.
• Act as a liaison to department leadership and other university academic and administrative units.
• Support smooth operations and adherence to university policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED