Operations Administrative Assistant

US Venture•Oakland, CA

13d

About The Position

The Operations Administrative Assistant at U.S. AutoForce, a division of U.S. Venture, Inc., performs varied administrative and operational support duties, including cash handling, facility filing, personnel onboarding, and other tasks directed by management. The role requires following procedures with minimal direction and working independently while using professional judgment and interpersonal skills. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. or until work is completed, with rotating Saturdays. The position may require occasional travel to other site locations for training and observation, as well as overtime as needed.

Requirements

High school graduate and at least 1 year of administrative or office experience.
Excellent organizational skills and attention to detail.
Data-entry skills and proficiency in Microsoft Office Suite.
Ability to use office equipment, including copiers, scanners, computers, and projectors.
Above-average written and verbal communication skills.
Ability to follow instructions and safe operating procedures.
Basic math knowledge.
Demonstrated ability to provide quality customer service.
Ability to maintain confidentiality.
Ability to work overtime as needed.
Successfully pass a pre-employment drug test; THC/marijuana is not tested.
Must be currently authorized to work in the United States on a full-time basis and must not require U.S. Venture sponsorship to continue working legally in the United States.

Responsibilities

Screen mail and maintain COD files and records.
Use a computer to generate general correspondence, reports, and spreadsheets.
Assist with new-hire onboarding and team members’ system logins.
Verify driver collection bags.
May cover dispatch and will call, including breaks and lunches.
Make daily deposits, collect past-due accounts, and assist with clearing CODs (Cash on Delivery).
Maintain office and cleaning supplies and provide moderate housekeeping of the office and breakroom.
May assist with planning company activities, such as wellness fairs, job fairs, and facility events.
May run errands and make daily bank runs for deposits.
May assist with inventory and ECOMM needs.
Adhere to company policies, procedures, and business ethics codes.
May travel occasionally to other site locations for training and observation.
Perform other job-related tasks and follow job-related instructions from a supervisor, subject to reasonable accommodations.