Operations Administrative Assistant

Essity•Neenah, WI

1d•Onsite

About The Position

Essity Manufacturing Professional Hygiene North America is recruiting an Administrative Assistant to support its Neenah, Wisconsin manufacturing facility. The position provides administrative support to site Operations Manager(s) and the site leadership team, with indirect support for more than 450 production and management colleagues at a 24/7 tissue-converting facility. The assistant collaborates with peer administrators at the Neenah and Menasha sites to support Midwest regional goals and serves as a key liaison coordinating site Training, Safety, and Environmental activities. The role calls for someone who embodies Essity’s values, is willing to challenge and innovate, and can work at a fast pace while looking for opportunities to improve. The position supports managers and site leaders through a broad range of administrative, communication, coordination, and documentation activities.

Requirements

Two or more years of administrative or related experience.
Self-starter who can work autonomously, ask questions, get involved, contribute, and strive for success.
Experience using computer programs such as MS Office products, Workday, UKG Dimensions, or SharePoint for administrative and organizational tasks.
Willingness and ability to learn new technologies.
Willingness to learn, take direction, receive constructive feedback, and adapt to changes in a manufacturing environment.
Demonstrated good communication skills.
Ability to multitask.
Safety-focused and customer-first approach, with readiness to lead by example.

Nice To Haves

Understanding of or experience with administrative work in a manufacturing environment.
Knowledge of confidentiality requirements and record-retention guidelines.

Responsibilities

Maintain agendas for the Manager and assigned projects.
Prepare and send standardized correspondence and communications correctly and on time.
Maintain data and archive documentation confidentially and accurately.
Arrange business travel for colleagues with a focus on efficiency and cost effectiveness.
Coordinate and oversee internal and external activities, visits, gatherings, and events.
Perform secretarial activities, including reserving conference spaces, communications, document creation, and mailings.
Maintain and update local communications, including bulletin boards and postings.
Participate in the international communication network as assigned.
Update and maintain local communications on the Company intranet webpage.
Perform other duties as necessary, as assigned by the Site Manager, Operations Manager(s), or other Site RST Leaders.
Coordinate Training, Safety, and Environmental activities for the site.