Operations Admin. Asst.- Odessa, TX (must live local)

Nabors•Odessa, TX

About The Position

The Operations Admin. Asst. provides administrative support to the Operations department, primarily coordinating district travel, maintaining records and documentation, and supporting daily operational activities. Duties include arranging transportation and lodging, coordinating schedules and logistics, reconciling the district Business Travel Account, and assisting Operations management and field locations. The position also provides administrative support to Human Resources, including processing new hires and rehires, maintaining personnel files and confidential records, processing employee status and personal information changes, and coordinating interviews, training, and pre-employment requirements. The role supports routine HR compliance and responds to routine administrative inquiries, escalating questions when appropriate. Additional responsibilities include providing general office support, covering reception and office phone duties as needed, maintaining confidentiality, and delivering professional, responsive service to employees, management, visitors, and external contacts. The position is based in Odessa, Texas, and requires the employee to live locally.

Requirements

High school diploma or recognized equivalent.
At least two years of experience in an administrative, clerical, office support, or related role.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong organizational skills, including the ability to set priorities, manage multiple tasks, and meet deadlines.
Strong attention to detail and commitment to accuracy when maintaining records, processing information, and completing administrative tasks.
Ability to work independently, exercise good judgment, and complete assignments with minimal supervision.
Strong written and verbal communication skills and the ability to communicate professionally with employees, management, visitors, and external contacts.
Ability to maintain strict confidentiality and appropriately handle sensitive employee and company information.
Ability to read, understand, and interpret routine reports, forms, policies, and other business documents.
Ability to learn and effectively use company systems, processes, and procedures.
Demonstrated ability to provide professional and responsive customer service.
Must live locally in Odessa, Texas.

Nice To Haves

Previous administrative experience supporting Operations, Human Resources, or other business functions.
Experience coordinating business travel, managing travel expenses, or providing logistical support.
Two or more years of college or other post-secondary education.
Experience with HRIS, employee records, applicant tracking systems, travel platforms, or other business and administrative systems.
Experience in a fast-paced office or field-support environment.
Strong organizational, communication, and time-management skills, including the ability to manage multiple priorities and maintain confidential information.

Responsibilities

Coordinate district travel for employees and management, including booking transportation and lodging, managing itinerary changes, and providing travel assistance.
Reconcile the district Business Travel Account and maintain accurate travel expense records and supporting documentation.
Support Operations management and field locations by coordinating activities, responding to routine inquiries, maintaining documentation, and directing requests to appropriate resources.
Assist with reception coverage and office phone duties, including greeting visitors, answering and directing calls, and providing general office assistance.
Provide administrative support to Human Resources and the HR Manager, including preparing, processing, organizing, and maintaining employee documentation and personnel records.
Process new hires and rehires in accordance with company policies and procedures.
Maintain the weekly schedule for on-site interviews and training classes and provide administrative and logistical support for them.
Coordinate and track pre-employment requirements, including drug screens, physicals, fit testing, background checks, and other required testing or documentation.
Process rig personnel status changes through the Portal, including transfers, promotions, demotions, hires, rehires, and terminations.
Submit personal information changes as required.
Maintain accurate, organized personnel files and confidential Human Resources records for the assigned district.
Assist with routine Human Resources compliance activities and maintain documentation according to company policies, procedures, and applicable regulatory requirements.
Respond to routine inquiries about unemployment benefits, employment verification, and other administrative Human Resources matters, escalating questions as appropriate.
Perform other administrative duties and provide cross-functional support to Operations and Human Resources as needed.