Operational Support / Administrative Assistant

The Evans Company•Bellevue, WA

1d•$24 - $28•Onsite

About The Position

The Operational Support/Administrative Assistant performs administrative tasks for a team of professionals in the Bellevue office. The role coordinates office activities and operations and provides clerical and organizational support to all departments, helping support the overall operations of the company. Responsibilities include welcoming and directing visitors and clients; handling calls, mail, and the office email inbox; maintaining filing systems; assisting accounts payable with preparing and mailing checks; and performing general clerical duties and light office upkeep. The position also coordinates maintenance-team scheduling, travel, and appointments; logs maintenance requests and prepares daily reports for the maintenance manager; maintains tenant contact information; coordinates tenant inspection notifications; and conducts product and service research as needed. It provides high-level administrative support to business owners and partners when needed. This is a full-time, Monday–Friday position working 40 hours per week, from 8 a.m. to 5 p.m. The hourly pay range is $24.00–$28.00, based on experience. The position reports to the Chief Financial Officer.

Requirements

High school diploma or GED required.
Professional phone and front-desk skills.
Strong written communication skills.
Excellent organizational and recordkeeping skills.
Ability to prioritize and manage multiple tasks.
Customer-facing work experience.
Proficient knowledge of Microsoft Office Suite.
Ability to learn new programs and technology.
Ability to squat, bend the neck or waist, twist the neck or waist, and push, pull, or lift up to 25 pounds.

Nice To Haves

Experience in an office setting preferred.
Basic knowledge of accounts payable processes is a plus.

Responsibilities

Welcome and direct visitors and clients.
Answer and transfer phone calls, screening calls when necessary.
Collect, organize, and distribute mail to the appropriate departments.
Manage the office email inbox and respond to vendors and tenants.
Maintain filing systems as assigned.
Assist the accounts payable department with collating and mailing checks.
Assist with light office and janitorial upkeep.
Perform general clerical and secretarial duties, including recordkeeping, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.
Coordinate scheduling, travel, and appointments with the maintenance team.
Log maintenance requests and print a daily report for the maintenance manager.
Maintain up-to-date tenant contact information and coordinate tenant inspection notifications.
Conduct product and service research within skills and expertise to assist with projects or inquiries.
Provide high-level administrative support to business owners and partners.