Onboarding Specialist - Security Services Provider

Allied Universal • South Portland, ME

1d • Onsite

About The Position

Allied Universal is hiring an Onboarding Specialist for its local branch in South Portland, Maine. This full-time role is the primary proctor for New Employee Orientation (NEO), providing new hires with their first introduction to Allied Universal and setting the tone for their security professional experience. It is also the first phase of the Security Professional Onboarding and Development program. The position works Monday through Friday on morning/afternoon shifts and pays $22.50 per hour.

The Onboarding Specialist prepares and conducts orientation, completes onboarding documentation and system updates, and manages applicants through the post-offer onboarding process. The role coordinates with candidates to schedule orientation, monitors application statuses, and moves new hires from orientation to on-the-job training.

Requirements

• High school diploma or equivalent.
• Prior work experience in a professional administrative environment.
• Ability to focus and multitask in a busy environment.
• Ability to handle stressful situations calmly and professionally.
• Effective management skills, including coordinating with employees with diverse personalities and engaging them to perform at optimum levels.
• High proficiency and functional knowledge of Microsoft Office applications and the ability to use available office management technology effectively.
• Ability to take initiative, prioritize multiple competing assignments, and manage deadlines effectively.

Nice To Haves

• College degree in business, human resources, or a related field of study.
• Human resources and/or recruiting experience.
• Experience using iCIMS or another Applicant Tracking System.
• Experience using WinTeam or another Human Resources Information System.
• Experience using DOMO or another business intelligence tool.

Responsibilities

• Prepare daily for New Employee Orientation (NEO) and ensure the classroom has the materials and equipment needed to complete orientation.
• Proctor NEO, review welcome kits, verify Form I-9 documents, and administer drug tests.
• Initiate onboarding documents through the Applicant Tracking System (ATS), such as iCIMS.
• Complete the employer section of Form I-9 documents.
• Update iCIMS and ensure required iForms are complete.
• Advance new hires in WinTeam (WT), update required fields, enter compliance codes, and enter direct deposit information.
• Ensure new hires complete orientation, including three lessons and a final exam.
• Enter rehires into WT and update their employee information.
• Manage applicants in the post-offer process for an assigned area and advance them through the required onboarding steps.
• Schedule onboarding and NEO for applicants by reviewing background screening completion and “Ready for NEO” statuses in iCIMS and DOMO.
• Contact candidates by phone, text, and email to confirm orientation availability and send confirmation emails through iCIMS.
• Review DOMO to ensure applicants are progressing through statuses.
• Update applicants’ iCIMS statuses after scheduling them via their person profiles.
• Move new hires from NEO to on-the-job training (OJT).

Benefits

• Medical, dental, and vision insurance.
• Basic life and AD&D insurance.
• Retirement plan.
• Disability insurance.
• Eight paid holidays annually.
• Five sick days and four personal days.
• Vacation accrued at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED