Onboarding Specialist - Security Services Provider

Allied Universal • South Portland, ME

3d • Onsite

About The Position

Allied Universal is hiring a full-time Onboarding Specialist for its local branch in South Portland, Maine. The position pays $22.50 per hour and is available Monday through Friday on morning/afternoon shifts. The Onboarding Specialist is the primary proctor for New Employee Orientation (NEO), which introduces new hires to Allied Universal and begins the Security Professional Onboarding and Development program. The role prepares and runs orientation, completes onboarding documentation and system updates, and helps ensure each new hire completes required orientation lessons and the final exam.

Requirements

• High school diploma or equivalent.
• Prior work experience in a professional administrative environment.
• Ability to focus and multitask in a busy environment.
• Ability to handle stressful situations calmly and professionally.
• Effective management skills, including the ability to coordinate with employees with diverse personalities and engage them to perform at optimum levels.
• High proficiency and full functionality in Microsoft Office applications, and ability to use available office management technology effectively.
• Ability to take initiative, prioritize multiple competing assignments, and manage deadlines effectively.

Nice To Haves

• College degree in business, human resources, or a related field of study.
• Human resources and/or recruiting experience.
• Experience using iCIMS or another Applicant Tracking System.
• Experience using WinTeam or another Human Resources Information System.
• Experience using DOMO or another business intelligence tool.

Responsibilities

• Prepare for daily New Employee Orientation (NEO) and ensure the classroom has the necessary materials and tools, including welcome packets, drug test kits, Chromebooks, headphones, and pay cards.
• Proctor NEO, review the welcome kit, verify Form I-9 documents, and administer drug tests.
• Initiate onboarding documents through the Applicant Tracking System (ATS), such as iCIMS.
• Complete the employer section of Form I-9 documents.
• Update iCIMS and ensure all required iForms are complete.
• Advance new hires in WinTeam (WT) and update required fields.
• Enter compliance codes and direct deposit information.
• Ensure new hires complete orientation, including three lessons and a final exam.
• Enter rehires into WT and update employee information in WT.

Benefits

• Medical, dental, and vision insurance.
• Basic life and AD&D insurance.
• Retirement plan.
• Disability insurance.
• Eight paid holidays annually.
• Five sick days.
• Four personal days.
• Vacation accrual of 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED