Onboarding Specialist

YMCA OF SOUTHWEST FLORIDA•Venice, FL

2d•$18 - $20

About The Position

The Onboarding Specialist supports the YMCA of Southwest Florida, a nonprofit focused on youth development, healthy living, and social responsibility. The role serves as the initial point of contact for new employees and provides administrative support for recruitment, hiring, onboarding, employee records, and general HR operations. It requires strong customer service, document-management skills, and attention to detail. The position also serves as the first HR contact for employees in an assigned region, fields initial employment-related questions, and helps maintain accurate and confidential employee information. Duties may include other Human Resources tasks as requested.

Requirements

Prior experience in a related field is preferred.
Prior experience with an HR Information System is preferred.
Highly organized, with strong accuracy and attention to detail.
Ability to prioritize tasks and adapt quickly when needed.
Ability to handle hands-on, repetitive, and clerical tasks efficiently and with self-motivation.
Ability to work as a team player.
Knowledge and professional experience in a customer service environment.
Excellent written and verbal communication skills.
Ability to use sound judgment and recognize when to elevate matters to a supervisor.
Ability to conduct oneself professionally at all times.
Ability to maintain a high level of confidentiality when handling sensitive information.
General understanding of employment law is preferred.
Must successfully meet the Association’s background-screening policies.
Must attend additional training classes as recommended by the Supervisor.

Nice To Haves

Prior experience in a related field.
Prior experience with an HR Information System.
General understanding of employment law.

Responsibilities

Assist with posting vacancies on the applicant tracking system and targeted job boards, including web and social media.
Assist with initial candidate screening calls.
Support hiring managers with application reviews, interview scheduling, reference checks, and interviewing.
Manage hiring and onboarding for new employees and keep documents in the online onboarding system current.
Track hiring status, generate reports, and present reports to managers.
Initiate background screenings, monitor and review results, and ensure compliance with applicable requirements.
Enter new employee information accurately into the HR Information System (HRIS).
Maintain accurate and current filing systems.
Enter certificates, training information, and other employee-related documentation in the HRIS.
Serve as the first point of HR contact for employees in the assigned region and field initial employment-related questions.
Run reports and distribute notifications as directed.
Monitor and maintain office supply inventory, name badges, business cards, and other applicable items.
Provide general office support to the HR team.
Assist with other Human Resources tasks as requested.