Onboarding Specialist

Westchester Medical Center • Valhalla, NY

2d

About The Position

The Onboarding Specialist provides administrative support to the recruitment team and oversees day-to-day duties to help ensure an efficient and safe working environment. The role calls for strong administrative and IT skills, multitasking, and adaptability in a fast-paced environment.

The specialist supports candidates from initial contact through onboarding, processes required new-hire forms, coordinates HR appointments with Occupational Health, and provides customer service to candidates, hiring managers, and leadership. The role also supports recruiting activities, maintains applicant-tracking data, and ensures pre-employment practices comply with applicable state and federal regulations.

Requirements

• Associate degree required.
• Effective written and verbal communication skills, including the ability to analyze, explain, and present data and findings.
• Ability to multitask and manage competing priorities.
• Strong attention to detail, problem-solving, critical-thinking, and analytical skills.
• Ability to work independently and collaborate with team members from various healthcare departments.
• Experience with Microsoft Office, including Word, Access, PowerPoint, Excel, and Outlook.

Nice To Haves

• Experience in Human Resources preferred.
• Bachelor’s degree preferred.

Responsibilities

• Provide a seamless, positive candidate experience from initial contact through onboarding.
• Accurately process required new-hire forms for internal and external applicants.
• Schedule HR appointments with Occupational Health for new hires to provide onboarding documents.
• Provide customer service to internal and external candidates, hiring managers, and leadership.
• Verify candidates’ credentials and licenses.
• Conduct background checks, including SEL, SCR, CHRC, and other applicable checks as needed.
• Perform reference checks.
• Provide candidates with information about union and nonunion benefits, PTO plans, and retirement plans.
• Build relationships with hiring managers, departments, colleges, and universities to assist recruiting for all facilities.
• Assist recruiters with prescreening candidates and arranging interviews and hiring events.
• Maintain accurate data in the HealthCare Source applicant tracking system.
• Keep current on pre-employment guidelines and adhere to state and federal regulations.
• Perform other assigned duties and responsibilities, including special projects.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree