Onboarding Specialist

UPS • Houston, TX

23h

About The Position

This position performs general in-person onboarding tasks, including new-hire I-9 validation, collection of local tax and union forms, and compliance-related document processing. It uses programs to support candidates’ integration into the workforce, confirms and validates hiring plans with hiring managers, and supports external partners in executing external hiring plans. The position identifies onboarding inefficiencies and recommends process improvements, completes new-hire documentation, and handles confidential information. It also manages internal bid processes, including the internal-versus-external hiring ratio and preparing internal candidates in accordance with compliance guidelines.

The role requires travel and work across multiple locations. It is a permanent position, grade 102.

Requirements

• Strong time-management, organization, and problem-solving skills.
• Strong written and oral communication skills.
• Demonstrated knowledge of Microsoft Office products, including Excel, PowerPoint, Word, and OneNote.
• Relevant HR experience.
• Ability to travel and work in multiple locations.
• Must be a U.S. citizen or national, a lawful permanent resident, or an alien authorized to work in the U.S. for this employer.

Nice To Haves

• Bachelor’s degree or international equivalent.
• Previous UPS experience.

Responsibilities

• Perform pre-boarding and onboarding activities, including I-9 tasks, background-check validation, scheduling coordination, and support for biometrics and fingerprinting.
• Post, collect, and audit bid lists; ensure accurate hiring ratios; and complete Driver Qualification Files, including licensing and background checks, road-test scheduling, and drug screening for feeder drivers.
• Maintain internal-candidate notes on bid files.
• Coordinate drug screening for drivers.
• Assist with the Integrad list of drivers for internal drivers.
• Confirm and validate hiring plans with hiring managers and support external partners in executing external hiring plans.
• Identify onboarding inefficiencies and provide insight and recommendations for process improvements.
• Complete new-hire documentation and handle confidential information.
• Manage internal bid processes, including the internal-versus-external hiring ratio and preparation of internal candidates according to compliance guidelines.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed