Onboarding Specialist

Chimes•Baltimore, MD

1d•Hybrid

About The Position

The Onboarding Specialist oversees the end-to-end pre-hire and onboarding process for prospective new hires. The role coordinates required pre-hire screenings and documents, distributes online onboarding forms, schedules cleared hires for New Employee Orientation, and works with IT, Facilities, and hiring managers to prepare for each new employee’s arrival. The specialist serves as a primary contact for new hires, maintains onboarding materials, tracks progress and feedback, and ensures the process complies with company policies and legal requirements. The role also maintains documentation to support the company in audits or citations by state and local authorities and assists with other HR projects as needed. The schedule is Monday through Thursday in the office and remote on Fridays. The hourly pay rate is $25.00–$27.00, commensurate with experience.

Requirements

High school diploma or GED/equivalent required.
1–3 years of experience in Human Resources, new-hire onboarding, or employee relations roles.
Strong organizational skills and ability to multitask and meet deadlines.
Excellent verbal and written communication skills.
High level of professionalism and confidentiality.
Ability to work collaboratively with cross-functional teams.
At the discretion of the Vice President of Human Resources, additional related experience and/or education may be substituted for the stated education and experience requirements.

Nice To Haves

Bachelor’s degree in Business Administration, Human Resources, or a similar discipline.
Proficiency in HRIS and onboarding software; UKG/UltiPro or similar experience is ideal.

Responsibilities

Oversee and manage end-to-end pre-hire and onboarding processes for prospective new hires.
Help prospective new hires complete pre-hire requirements, including background checks, drug screens, driving record reviews, fingerprinting, TB testing, physicals, and required state or federal registry checks.
Send prospective new hires online links to complete onboarding documentation before their start date.
Schedule cleared new hires to attend New Employee Orientation.
Coordinate with IT and Facilities to arrange access and office or cubicle selection for new hires.
Serve as the primary point of contact for new hires and address their questions or concerns.
Collaborate with hiring managers to support new employees’ integration into their teams.
Maintain and update onboarding materials, checklists, and resources.
Track onboarding progress and collect feedback to improve the process.
Ensure compliance with company policies and legal requirements during onboarding.
Provide documentation to defend the company against audits or citations by state or local authorities.
Assist with additional HR projects and initiatives as needed.