Onboarding Specialist-HR512910

ICL•New York, NY

About The Position

The HR Onboarding Specialist is responsible for managing the onboarding process for new hires, ensuring a smooth transition into the company. This role involves communicating with candidates and hiring managers, coordinating paperwork, scheduling orientation, and ensuring compliance with company policies and legal requirements. The specialist will also support background checks and handle general HR inquiries related to recruitment and onboarding.

Requirements

Excellent communication skills, including the ability to handle confidential information both orally and in writing.
Ability to use independent judgment and discretion.
Excellent organizational, communication, and time management skills.
Strong work ethic, attention to detail, and ability to complete tasks in a timely manner.
Strong interpersonal skills.
Ability to work independently as well as part of a team.
Ability to work with all levels of staff.
Must be able to learn company policies and procedures.
Proficiency in all Microsoft Office Suite products.
A bachelor's or associate degree in human resources management or a related field.
Experience as an onboarding specialist or in a similar HR role.
Experience with HRIS software.

Nice To Haves

BA/BS degree.
Related HR experience.
Proficient with ATS system.
Proficient with UKG Pro.

Responsibilities

Act as the main point of contact for candidates and hiring managers on all onboarding related matters.
Orchestrate the full new hire onboarding process, including oversight of functions involved in the onboarding process.
Communicate with hiring managers to set new hire start dates and keep new hires informed regarding their start date.
Review new hire files to ensure completeness within 3 months from the start date.
Ensure new hires are informed about their benefits package and enrollment deadlines.
Maintain and update applicant onboarding status in the HRIS platform.
Verify professional licenses online and request updated licenses from new hires.
Build strong working rapport with department heads and hiring managers.
Send welcome letters to newly hired employees.
Send new hire surveys using UKG Employee Voice.
Ensure all new hires receive their ID Cards, sign their offer letters and job descriptions, and complete the I-9 process in person before their NEO start date.
Enter I-9 information into eVerify.
Provide support to the Recruitment Manager in conducting background checks.
Input information into the HRIS system to start background checks, including uploading various forms and documents.
Schedule candidates for fingerprinting or drug testing.
Collect and enter candidates' information into the State Child registry.
Enter candidate employment and education information.
Collect results of PPD.
Obtain Vaccine Cards or Medical/Religious exemption letters for review.
Provide updates and regular interface with the recruiting team to monitor status.
Handle general human resources queries related to recruitment and onboarding.
Participate in special projects and perform other duties as assigned.