Onboarding Coordinator

Universities of Wisconsin•Madison, WI

About The Position

The Department of Radiology at the University of Wisconsin-Madison School of Medicine and Public Health is seeking an Onboarding Coordinator (Administrative Assistant III) to oversee and manage departmental onboarding activities. The coordinator is the primary point of contact for onboarding staff, trainees, and other employee groups, including the annual onboarding of residents and fellows. Working with the Associate Department Administrator, section supervisors, and administrative staff, the coordinator supports a seamless onboarding experience by preparing itineraries and orientation schedules, coordinating training, tracking requirements, submitting computer system access requests, and facilitating communication across multiple areas. The position also provides administrative support for departmental business operations and contributes to the efficient functioning of the Department of Radiology.

Requirements

At least two years of professional administrative experience focused on onboarding, learning and development, human resources, program management, or equivalent relevant experience.
Experience planning, organizing, and scheduling meetings.

Nice To Haves

Proficiency with Microsoft Office Suite.
Experience coordinating hiring activities.
Experience creating onboarding itineraries.
Professional experience in an academic, healthcare, or clinical setting.
Bachelor's degree preferred.

Responsibilities

Oversee and manage departmental onboarding activities for staff, trainees, and other employee groups, including annual onboarding for residents and fellows.
Create new employee itineraries and orientation schedules.
Coordinate training, track onboarding requirements, submit computer system access requests (CSAR), and facilitate communication across multiple areas.
Develop, implement, and maintain organizational systems and electronic or physical records for work operations in accordance with established policies and procedures.
Prepare and audit complex records, edit documents, and review work completed by others.
Serve as a primary point of contact and provide organizational information by phone, in person, and through other communication channels.
Develop, send, receive, copy, and distribute communications according to established policies and procedures.
Schedule logistics and secure resources for meetings, conferences, travel, and work-unit operations.
Provide administrative support for departmental business operations.