Onboarding Coordinator

Miller Transportation Group•Mount Holly, NJ

6d•Onsite

About The Position

Miller Transportation Group is hiring an Onboarding Coordinator to work with its Recruiting and Human Resources departments at the corporate headquarters in Mount Holly, New Jersey. The role manages onboarding for new hires across Miller Transportation Group and its business units, coordinating processes, vendors, clinics, documentation, and communication with candidates, managers, and internal teams. The coordinator supports new hires through pre-start requirements and works with Human Resources on follow-up activities after their first day.

Requirements

2–3 years of experience working in an office environment.
Comfort working with numerous software and web-based platforms to complete daily tasks.
Coachable attitude and desire to build rapport with newly hired employees.
Ability to follow established processes to ensure an efficient and successful onboarding process.
Strong customer service background and excellent written and oral communication skills.
Energy, positivity, and ability to manage multiple tasks simultaneously.
Ability to handle confidential information about new and existing employees appropriately.
Strong organizational skills, ability to multitask, and flexibility to change direction based on business needs.
Ability to work Monday through Friday, 8:00 a.m. to 4:30 p.m.

Responsibilities

Manage daily onboarding processes for new hires across Miller Transportation Group and its business units.
Administer new-hire processing through multiple systems and vendors, and serve as a liaison among vendors, new employees, and company management.
Assist new hires with onboarding processes and documentation, including coordinating clinic visits for physicals and drug screenings throughout the northeastern United States.
Process I-9 employment verifications and E-Verify.
Work with Recruiting and hiring managers to provide timely, accurate communication and support a positive onboarding experience.
Confirm that physicals and tests are scheduled appropriately for each candidate and job; follow up with clinics regarding attendance, test administration, paperwork, and results.
Distribute onboarding documents, follow up on outstanding items, and ensure completion before employees’ start dates.
Prepare internal onboarding forms and follow established processes to ensure employees have the proper credentials and equipment for their start.
Communicate relevant information to operations training and hiring managers in advance.
Coordinate and follow up with Human Resources on post-first-day activities, including I-9 completion, harassment training, new-hire wage notices, and necessary filing.