Onboarding Coordinator

Hornbeck Offshore Operators•Covington, LA

1d•Onsite

About The Position

The Onboarding Coordinator supports Hornbeck Offshore’s fleet and shoreside recruiting activities by providing direct and administrative support throughout recruitment and pre-employment hiring processes. The role coordinates new hire orientation, travel and accommodations, onboarding training plans and tracking, personal protective equipment inventory, and related employee training administration. It also provides backup to recruiting, collects applicant records, and assists with career fairs, referrals, outreach, projects, and advertising. The coordinator ensures compliance with company policies and applicable employment and equal opportunity laws, and performs other duties assigned by management. The position requires standard office work and the ability to board, traverse, and disembark company vessels while following safety standards. Standard office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with adjustments possible with department supervisor approval. Overtime, work-related travel, and weekend work may be required based on operational needs. Regular and reliable attendance is required; rotation schedules may vary with vessel requirements.

Requirements

High school diploma.
At least 2 years of experience in recruiting, office administration, event planning, or logistics.
Excellent oral and written communication skills.
Functional personal computer skills, including word processing and spreadsheet applications.
Ability to get along well with others.
Willingness to board and ride vessels to better understand how the role supports the business.
Ability to maintain current documentation required for company recruitment travel, including a state-issued driver’s license, a USA-issued passport, and a Transportation Worker Identification Credential (TWIC).

Nice To Haves

Maritime experience, specifically an understanding of marine licensing requirements.
Experience with Workday Recruiter.

Responsibilities

Coordinate and facilitate new hire orientation, including preparing presentation materials, coordinating with vendors, and creating agendas and schedules.
Arrange travel and accommodations for newly hired employees through the company’s designated travel vendor.
Develop training plans and track onboarding through Workday.
Oversee and maintain PPE inventory, including stock levels, records, and replenishment.
Provide backup support to the Recruiting Coordinator for fleet and shoreside pre-employment onboarding activities.
Support the Personnel Compliance Specialist with employee training administration, including coordination and processing training-related payroll.
Collect required applicant documents for record-keeping in the company’s applicant tracking system.
Assist recruiters with career fairs, employee referrals, community outreach, special projects, and advertising campaigns.
Ensure compliance with company policies and programs, the Code of Conduct, state and federal employment law, and affirmative action and equal opportunity laws.
Perform other duties as assigned by management.