Onboarding Coordinator

HORNBECK OFFSHORE®•Covington, LA

About The Position

The Onboarding Coordinator supports Hornbeck Offshore’s fleet and shoreside recruiting activities through direct and administrative support of recruitment and pre-employment hiring processes. The role coordinates new-hire orientation, travel and accommodations, training plans, onboarding tracking, and PPE inventory. It also provides backup recruiting support and assists with employee training administration, applicant records, recruiting events, outreach, projects, and advertising. The coordinator must maintain compliance with company policies and applicable employment and equal opportunity laws. The position requires willingness to board and ride vessels to better understand the business, and to maintain current documentation needed for company recruitment travel. Standard office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to adjustment with supervisor approval. Some overtime, work-related travel, and weekend work may be required based on operational needs. Regular and reliable attendance is required; rotation schedules may vary with vessel requirements.

Requirements

High school diploma.
At least 2 years of experience in recruiting, office administration, event planning, or logistics.
Excellent oral and written communication skills.
Functional personal computer skills, including word processing and spreadsheet applications.
Ability to get along well with others.
Willingness to board and ride vessels to increase understanding of how the role supports the business.
Ability to keep documentation required for company-based recruitment travel current, including a state-issued driver’s license, a USA-issued passport, and a Transportation Worker Identification Credential (TWIC).

Nice To Haves

Maritime experience, particularly understanding marine licensing requirements.
Experience with Workday Recruiter.

Responsibilities

Coordinate and facilitate new-hire orientation, including preparing presentation materials, coordinating with vendors, and creating agendas and schedules.
Arrange travel and accommodations for newly hired employees through the company-designated travel vendor.
Develop training plans and help track onboarding through Workday.
Oversee PPE inventory, maintaining stock levels and accurate records and arranging timely replenishment.
Provide backup to the Recruiting Coordinator, including support for fleet and shoreside pre-employment onboarding.
Support the Personnel Compliance Specialist with employee training administration, including coordination and processing training-related payroll.
Collect applicant documents as needed for record-keeping in the company applicant tracking system.
Assist recruiters with career fairs, employee referrals, community outreach, special projects, and advertising campaigns as requested.
Ensure compliance with company policies and programs, the Code of Conduct, state and federal employment law, and affirmative action and equal opportunity laws.
Perform other duties assigned by management.