Onboarding Coordinator

Aston Carter • Bastrop, TX

6d • $24 - $27 • Onsite

About The Position

The Onboarding Coordinator delivers a high-quality, engaging, and seamless onboarding experience for new hires, from offer acceptance through their first days with the company. The role coordinates weekly orientations across company sites, maintains communication with HR team members and people managers, verifies employment eligibility, supports onboarding administration, and identifies ways to improve onboarding processes. It also provides responsive support to new hires and helps source development resources and maintain onboarding supplies.

This is a contract position based in Bastrop, Texas, and is fully onsite. The role works closely with HR, recruiting, and operations teams in a fast-paced environment. Occasional overtime and weekend work may be needed during peak hiring periods or special onboarding events. The position may be extended or converted to full-time depending on performance and business needs.

Requirements

• Bachelor's degree.
• At least 1 year of professional experience in marketing, human resources, customer service, or an administrative capacity.
• Experience with onboarding processes or human resources support.
• Ability to verify employment eligibility and handle sensitive information with discretion.
• Ability to manage multiple onboarding activities and priorities simultaneously.
• Strong organizational and time management skills, including the ability to prioritize tasks.
• Ability to learn quickly and adapt to a dynamic organization with changing needs.
• Self-motivation, initiative, and a strong sense of urgency in completing tasks.
• Excellent written and verbal communication skills for interacting with new hires and internal stakeholders.
• Strong skills in Microsoft PowerPoint, Word, Excel, and Outlook.
• Willingness to work occasional overtime and weekends when business needs require.

Nice To Haves

• Experience with HR, recruiting, and/or onboarding in a professional setting.
• Experience working daily with applicant tracking systems (ATS) and human resources information systems (HRIS).
• Familiarity with Greenhouse and Workday.
• Experience providing administrative support in an HR or office environment.
• Ability to collaborate effectively with HR team members, people managers, and cross-functional partners.
• Comfort working in an environment supporting ambitious long-term goals and innovative technologies.
• Interest in contributing to an organization focused on long-term exploration, innovation, and growth.

Responsibilities

• Ensure new hires have a seamless onboarding experience from offer acceptance through their first days with the company.
• Schedule and prepare weekly new hire orientations across all sites, including materials, logistics, and communications.
• Provide regular new-hire status updates to internal stakeholders, including HR team members and people managers.
• Verify employment eligibility for new hires in accordance with company policies and applicable regulations.
• Evaluate existing onboarding processes and recommend or implement improvements.
• Respond promptly and professionally to new hires' questions and requests.
• Track, maintain, and order supplies for orientations and other onboarding activities.
• Collaborate with team members to source development resources requested by colleagues, HR, or people managers.
• Work with HR and recruiting partners on onboarding-related administrative tasks and documentation.
• Perform other duties as assigned in support of onboarding and broader HR initiatives.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life and AD&D insurance for employees and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Career Level: Entry Level