Onboarding Coordinator

HCR Home Care•Rochester, NY

3d•Onsite

About The Position

Provides support to the Talent Acquisition and Employee Relations teams by ensuring a smooth and compliant experience for our candidates and new hires. Utilizes an electronic onboarding system to coordinate and monitor all new employee onboarding activities across the footprint. Acts as the primary point of contact for new hires throughout the onboarding process, tracking, collecting, and reviewing necessary information to ensure timely completion of pre-employment requirements. Communicates with onboarding vendors and coordinates new hire orientation logistics. Ensures complete and accurate employee files are handed off to Employee Relations by the new employee's first day. Maintains onboarding checklists and continuously works to improve the new hire experience. Prepares and distributes NHO emails and upholds compliance with all company policies, employment laws, and regulatory requirements. Maintains up-to-date and accurate records within the CHRC and Home Care Registry. May assist with employer branding by attending job/career fairs and networking events, and provide general office assistance on other HR projects.

Requirements

1-2 years of onboarding experience in a corporate environment; high volume capacity preferred.
Excellent communication, critical thinking, time management, and organizational skills required.
Proven track record of personal accountability, good work ethic, integrity, and attention to detail.
Experience with ATS or HRIS preferred.

Responsibilities

Coordinates and monitors all new employee onboarding activities across the footprint utilizing an electronic onboarding system.
Acts as the primary point of contact for new hires through the entirety of the onboarding process.
Tracks, collects, and reviews new hire onboarding information, ensuring timely completion of all pre-employment requirements (background checks, drug screens, compliance documentation, etc.).
Communicates with onboarding vendors to ensure timely receipt of required information (SASS, WellNow, CHRC, etc.).
Coordinates new hire orientation logistics, including technology requests, welcome materials, schedules, and communication.
Ensures a complete and accurate employee file is handed off to Employee Relations by new employee’s first day.
Maintains onboarding checklists and continuously improves the new hire experience.
Prepares and distributes NHO emails with the status of new hires expected to attend each orientation.
Upholds compliance with all company policies, employment laws, and regulatory requirements.
Maintains up-to-date and accurate records within the CHRC and Home Care Registry.
Assists with employer branding and visibility by attending and representing HCR at job/career fairs, networking events, and presentations.
May provide general office assistance to Human Resources on other projects such as audits, new employee orientation preparation, and Home Health Aide training graduation day support.
Performs other duties/projects as assigned.