On-Call Events Coordinator

KQED•San Francisco, CA

3d•$25 - $32•Hybrid

About The Position

KQED is seeking organized, service-minded On-Call Events Coordinators to support the Events & Experiences team in delivering live programming and hosted gatherings for audiences, donors, and partners. The role provides day-of-event support to producers and event managers, helping ensure polished operations, a strong guest experience, and smooth coordination with vendors. Coordinators support KQED Live public programs at the theater in KQED’s studio headquarters, larger and more logistically complex off-site events around the Bay Area, member and philanthropic supporter events, third-party venue rentals for mission-aligned organizations, and other institutional events for staff and internal stakeholders. Work is assigned based on event needs. Hours vary with the event calendar and may include evenings, weekends, and occasional holidays. The role works in a hybrid arrangement between KQED’s newly renovated headquarters and remotely. KQED describes its vision as a public media organization centered on human dignity, equity, and belonging, and emphasizes diverse and inclusive storytelling and community engagement.

Requirements

Prior experience in event coordination, hospitality, production, or customer service.
Strong organizational and communication skills, with attention to detail.
Ability to adapt quickly to changing needs in live event and production environments.
Comfort working professionally with diverse audiences and external stakeholders.
Complete California Food Handler training and California Responsible Beverage Service training through an accredited program if not already possessed.
Ability to work evenings, weekends, and occasional holidays on an on-call basis.
Ability to lift up to 25 lbs and remain on one’s feet for extended periods during events.

Nice To Haves

Experience supporting live stage events, festivals, donor events, galas, or high-level client functions.
Familiarity with AV or technical production, catering logistics, and vendor coordination.
Experience in cultural institutions, nonprofits, or media organizations.
Spanish, Mandarin, Cantonese, Tagalog, or other community language skills.

Responsibilities

Provide on-site support for public programs, donor and internal events, and rental events, including talks, receptions, performances, screenings, seated dinners, seminars and workshops, festivals, and markets.
Assist producers and event managers with day-of logistics and run-of-show execution.
Coordinate with and support external vendors, including caterers, AV and technical teams, and rental clients, during load-in, event execution, cleanup, strike, and load-out.
Coordinate with KQED facilities, custodial, security, and parking teams to fulfill event requirements.
Support guest services such as check-in, ticketing, seating, and audience wayfinding.
Monitor event spaces for safety, accessibility, cleanliness, and a welcoming environment.
Serve as a day-of liaison for onstage talent, vendors, donors, and guests as directed by the producer or manager.
Troubleshoot operational and logistical issues and escalate them to producers or managers when needed.
Uphold KQED’s standards for hospitality, inclusivity, and community engagement, and represent KQED professionally to talent, attendees, and partners.
Assume other event-related responsibilities as assigned.