Office Systems Assistant

Brightpoint•Fort Wayne, IN

11d•Onsite

About The Position

The Office Systems Assistant provides administrative support to the Office Systems Manager and Administration Team. This part-time position is based at 227 E Washington Blvd in Fort Wayne and is scheduled for 20 hours per week, Monday through Friday between 8:00 a.m. and 12:00 p.m. The assistant handles daily mail and payment-related tasks, completes purchase requisitions, welcomes visitors, and provides support to Office Systems programs and agency teams. The role also assists with implementing the organization's tracking system and supports outreach and engagement.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Word, Excel, and Outlook.
Attention to detail, alphabetizing ability, and basic math skills.
Excellent attendance and punctuality.
Strong interpersonal, oral, and written communication skills.
Ability to manage multiple projects at once.
When driving for Brightpoint, a valid Indiana driver's license and auto insurance with minimum liability limits of $100,000/$300,000 are required.

Nice To Haves

One year of prior office experience is preferred.

Responsibilities

Pick up, sort, date, and distribute incoming mail each day.
Stamp outgoing mail daily and charge postage accurately to the appropriate programs.
Enter incoming checks, cash, and other items into the check log database daily.
Complete purchase requisitions for Office Systems and Executive Management.
Welcome and prioritize visitors and other communications within the facility.
Provide internal program support agency-wide for Office Systems programs.
Assist with implementation of the organization's tracking system.
Support outreach and engagement within and outside the facility.
Provide general support to the President/CEO, VP of Administration, VP of Community Economic Development, VP of Community Services, and Office Systems Manager.
Uphold and demonstrate Brightpoint values in professional activities.