Office Assistant

Santa Cruz County•Santa Cruz County, AZ

11d•Onsite

About The Position

Under general supervision, the Office Assistant performs clerical, administrative, and public-facing duties that support smooth and efficient office or department operations. The role is in the Commerce Department and is a temporary, part-time position. The starting salary is $15.30 per hour. Applicants must submit a completed Santa Cruz County Employment Application Form, proof of educational credentials, a resume, and a letter of interest indicating relevant experience and qualifications.

Requirements

High school diploma or equivalent.
Valid state driver's license.
Ability to use computers and related software, enter information into databases, and maintain records.
Ability to use office equipment such as printers, scanners, and multi-line telephone systems.
Ability to manage calendars and organize meetings.
Clear and professional verbal and written communication skills.
Organization, adaptability, multitasking, deadline management, attention to detail, and problem-solving skills.
Ability to exercise discretion and appropriately handle sensitive or confidential information.

Nice To Haves

Experience equivalent to one year of full-time clerical work is preferred.
Knowledge of clerical and office support practices and procedures.
Knowledge of computers, computer software, web browsers, and file management.
Knowledge of records management, calendar management, and schedule management practices.
Knowledge of email etiquette, memorandum formatting, professional telephone protocols, and professional communication.
Knowledge of basic financial tasks, including tracking invoices, preparing requisitions, and preparing basic expense summaries.

Responsibilities

Greet walk-in visitors, answer multi-line telephone systems, and screen or direct inquiries to appropriate staff.
Provide basic information about office or department policies, programs, services, and procedures.
Draft, proofread, and send routine email messages, letters, memoranda, and public notices.
Input, update, and track information in databases, case management software, and spreadsheets.
Maintain physical and digital public records, sort files, and assist with document retention and scanning.
Sort, log, and distribute incoming and outgoing mail, interdepartmental memoranda, and packages.
Help coordinate meetings, reserve conference rooms, and maintain staff or supervisor calendars.
Monitor office supply levels, prepare requisitions as directed, and stock work areas as needed.
Collect public fees when applicable and appropriate, process invoices, and track routine expense paperwork with supervisor guidance.
Perform other duties as assigned.