Office Assistant

BallenIsles Country Club • Kalaheo, HI

12d • Onsite

About The Position

Kukuiolono Park and Golf Course in Kalaheo, Hawaii, is hiring a part-time Office Assistant. The role integrates staff onboarding, general office administration, payroll processing, and accounting functions in a fast-paced hospitality-focused property organization. The Office Assistant coordinates with the General Manager, Proshop Manager, and Troon corporate, using tools and systems including Excel and UKG. The position reports directly to the General Manager and works closely with the General Manager and Proshop Manager on budgeting and compliance with Troon policies and procedures.

The role includes managing employee lifecycle activities and training, monitoring timecards and processing payroll, maintaining financial records and accounts payable and receivable, supporting budgets and financial reporting, and handling various office and vendor records. The successful candidate will support accurate, confidential, and compliant operations and coordinate effectively with Troon corporate.

Requirements

• A bachelor's degree in Human Resources, Accounting, Finance, or a related field, or more than two years of industry experience is preferred but not required.
• Proven experience in HR management, payroll administration, and accounting within the hospitality industry.
• Thorough understanding of local employment laws, payroll regulations, and accounting standards.
• Strong analytical skills for interpreting and reporting financial data.
• Excellent communication, leadership, and decision-making abilities.
• Attention to detail, accuracy, and confidentiality.
• Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.
• Ability to keep data and human resources matters confidential and liaise with corporate when incidents escalate.

Nice To Haves

• Proficiency in Excel, UKG (Ultimate Kronos Group), and Troon corporate systems.

Responsibilities

• Develop and execute HR strategies aligned with resort and Troon corporate guidelines.
• Manage recruitment, onboarding, training, and benefits across the employee lifecycle.
• Oversee employee relations, performance management, and adherence to policies.
• Collaborate with Troon corporate to implement HR practices and standards.
• Plan, schedule, and administer yearly associate training and corporate-required training with the General Manager.
• Monitor UKG timesheets daily and oversee or process payroll twice monthly.
• Ensure accurate payroll processing and benefit deductions, resolve payroll questions and discrepancies, and coordinate payroll changes with relevant departments.
• Maintain invoices, reconcile on-site checks, manage accounts payable and receivable, and assist with budgeting when appropriate.
• Submit month-end and year-end financial reports to corporate by applicable deadlines and analyze financial data to support purchasing decisions.
• Ensure department heads remain within their budgets for the period.
• Follow accounting principles, collaborate with Troon corporate on financial audits, and ensure accounting systems align with Troon standards.
• Process the facility's accounts payable and receivable weekly.
• Oversee office supplies and copier and computer purchases.
• Maintain vendor certificates of insurance (COIs) and W-9 forms, as well as lease and insurance documents.
• Assist with email coordination for new associates and record facility phone messages.

Benefits

• Medical, dental, and vision coverage, subject to applicable plan terms.
• 401(k) with employer match for associates age 19 and older, subject to applicable plan terms.

What This Job Offers

• Job Type: Part-time