Office Specialist

Blue Ridge Associates•Charlottesville, VA

2h•$15 - $20•Onsite

About The Position

Blue Ridge Associates is seeking a detail-oriented, reliable Office Specialist for a temporary, part-time document processing assignment supporting its Charlottesville office. The work focuses primarily on organizing, scanning, indexing, and maintaining confidential records and statements. The initial assignment may transition to a long-term part-time role depending on business needs and individual performance. The role includes preparing paper documents for scanning; scanning documents and checking image quality and completeness; verifying, indexing, labeling, and electronically filing records; and maintaining organized physical and digital filing systems. Additional duties include document retrieval, records management, data entry, basic record updates, general office projects, mail processing, copying, and other clerical tasks. The Office Specialist must handle confidential information appropriately, follow document retention and security procedures, identify and resolve scanning or filing discrepancies, and maintain accuracy while meeting productivity expectations. The position requires at least 15–20 hours per week and a reasonable commuting distance to the Charlottesville office. The anticipated compensation range is $15.00–$20.00 per hour. Applicants must be authorized to work in the United States.

Requirements

Must live within reasonable commuting distance to the Charlottesville office.
High school diploma or equivalent.
Must have office or clerical experience in a professional environment.
Must be able to work at least 15–20 hours a week.
Strong attention to detail and organizational skills.
Ability to perform repetitive tasks with a high degree of accuracy.
Basic computer proficiency, including Microsoft Office applications.
Ability to manage confidential information appropriately.
Dependable attendance and punctuality.
Ability to work independently and follow established procedures.
Effective time management and organizational skills.
Basic troubleshooting skills for office equipment and scanners.
Strong written and verbal communication skills.
Ability to lift and move boxes of documents weighing up to 25 pounds.
Must be authorized to work in the United States.

Nice To Haves

Prior experience in document scanning, records management, data entry, or administrative support.
Experience working with electronic filing systems or document management software.
Experience working in the financial services industry.

Responsibilities

Prepare paper documents and statements for scanning, including sorting, organizing, and removing staples or bindings.
Scan large volumes of documents while ensuring image quality and completeness.
Verify scanned documents for accuracy, readability, and proper file placement.
Index, label, and electronically file scanned records according to established procedures.
Maintain organized physical and digital filing systems.
Assist with document retrieval and records management requests.
Perform data entry and basic record updates.
Support general office projects and administrative tasks as assigned.
Assist with mail processing, copying, and other clerical duties when needed.
Handle confidential information with discretion and professionalism.
Follow established document retention and security procedures.
Identify and resolve scanning or filing discrepancies.
Maintain accuracy while meeting productivity expectations.