Office Services Assistant: P&P District #41 Ashland #P4104

DHRM • Richmond, VA

3d

About The Position

The Office Services Assistant provides clerical and administrative support to Probation and Parole Services staff. Duties include preparing reports and correspondence from drafts, maintaining files, greeting and assisting visitors and callers, entering data into agency systems, performing keyboarding duties, and providing fiscal support. The position supports the Virginia Department of Corrections’ mission to enhance public safety by carrying out sentences humanely and cost-efficiently in accordance with sound correctional principles and constitutional standards.

Applicants must have administrative support experience in a professional setting, including data entry and filing; recent professional customer-service experience; experience with MS Office and office equipment, including multi-line telephones; and post-secondary courses in office administration or related training or experience. Experience with a case-management or other automated database is also listed among the qualifications. Applicants are subject to a background investigation, including a police record check. A pre-employment drug screen applies to applicants for designated safety-sensitive positions.

Requirements

• Experience providing administrative support in a professional setting, including data entry, filing, and related administrative duties.
• Recent experience providing customer service in a professional setting.
• Experience using MS Office applications.
• Recent experience using office equipment in addition to computers and multi-line telephones.
• Post-secondary courses in office administration, or training or experience in a related field.
• Experience with a case-management database or an automated database other than MS Office.

Nice To Haves

• Administrative experience in a criminal justice, court, or law office setting.
• Keyboarding skills, attention to detail, research ability, and proofreading ability.
• Dependability and the ability to work efficiently in a large office, maintain accuracy, and meet deadlines.

Responsibilities

• Provide clerical and administrative support to Probation and Parole Services staff.
• Key reports and correspondence from drafts.
• Maintain files.
• Greet and assist visitors and callers.
• Perform keyboarding duties and enter data into agency data systems.
• Perform fiscal support duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed