Office Assistant 26-41

Illinois Attorney General • Chicago, IL

6d • Onsite

About The Position

The Office Assistant maintains and distributes office supplies, answers telephone calls, and completes duplication requests. The position receives, opens, time- or date-stamps, sorts, files, distributes, and picks up mail and correspondence. It delivers and retrieves information to and from courts, agencies, vendors, and other outside contacts.

The role maintains historical information by transferring data from correspondence, documents, and memorandums to a manual or automated docketing system. It prepares folders and labels for new cases or files and determines appropriate space allotments. The Office Assistant also reviews document retirement schedules, identifies aging schedules for files or cases, and reviews legal requirements to dispose of information. Other related duties may be assigned when reasonably within the scope of the position. The position requires in-office attendance.

Requirements

• Completion of four years of high school, GED, or equivalent.
• Two years of responsible clerical experience, including minimal familiarity with computers.
• Incidental typing ability, with a focus on accuracy and consistency.
• Ability to transfer and code data accurately and consistently from a variety of sources.
• Familiarity with a variety of office machines.
• Ability to lift files and boxes weighing up to 15 pounds.
• Ability to maintain satisfactory working relationships with employees and the general public.
• Good oral and written communication skills.
• Ability to attend work, as attendance is an essential function of the position.

Responsibilities

• Maintain and distribute office supplies.
• Answer telephone calls and complete duplication requests.
• Receive, open, time- or date-stamp, sort, file, distribute, and pick up mail and correspondence.
• Deliver and retrieve information to and from courts, agencies, vendors, and other outside contacts.
• Transfer data from correspondence, documents, and memorandums to a manual or automated docketing system to maintain historical information.
• Prepare folders and labels for new cases or files and determine appropriate space allotments.
• Review document retirement schedules, identify aging schedules for files or cases, and review legal requirements for disposition.
• Perform other related duties as required or assigned within the scope of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED