Courtroom Judicial Assistant (41-4038) Fairbanks

State of Alaska • Fairbanks, AK

2d • Onsite

About The Position

The Courtroom Judicial Assistant provides advanced clerical support to a judicial officer in the courtroom. The role supports daily court proceedings and includes preparing courtroom equipment and materials, coordinating case participants, monitoring the courtroom recorder, preparing and distributing court orders and judgments, and maintaining case-related records and calendars. Out-of-court duties include handling electronic case documents, docketing paperwork filed in open court, and processing and distributing files and paperwork after hearings. The position may occasionally require weekend or holiday duty to support District Court arraignments.

The Fairbanks Trial Court is located in the Rabinowitz Courthouse in downtown Fairbanks. The court describes its workplace as supportive, team-centered, collegial, and focused on public service, fairness, and respect. Full-time court employees are currently scheduled for 37.5 hours per week. This position's schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

• High school graduation or a GED certificate, unless substituted by additional office clerical work experience on a month-for-month basis.
• One year of office clerical experience, unless substituted by 36 semester or 48 quarter credit hours of college coursework, or an appropriate vocational training course of study on a month-for-month basis.
• Keyboarding ability of at least 40 net words per minute.
• Attach a keyboarding certification dated within one year verifying a net typing speed of at least 40 WPM.
• Applicants using post-secondary education to meet minimum qualifications must provide transcripts.
• Provide two writing samples, each at least one page in length.
• Provide three professional references with supervisory authority over the applicant, including the most recent supervisor, with daytime phone numbers and email addresses.
• Applicants must certify that they have the legal right to accept employment in the United States; the Alaska Court System does not sponsor visas.

Nice To Haves

• Prior legal work experience or education in the legal field may be considered for advance step placement.
• Applicants transferring from another State of Alaska agency may be considered for advance step placement.

Responsibilities

• Prepare the courtroom for daily proceedings, including ensuring case files and supplies are available, opening computer applications, and testing microphones.
• Prepare the jury room when required.
• Prepare logs, tag reports, and other courtroom forms.
• Confirm that parties are present and connect participants by telephone or video when necessary.
• Closely monitor the courtroom recorder during proceedings.
• Prepare and distribute court orders and judgments in the courtroom.
• Calendar future court hearings and result hearings.
• Maintain witness lists and exhibit lists.
• Enter data in the case management system and process documents in the electronic file system.
• Secure the courtroom and exhibits at the end of the day.
• Import documents into the electronic file system.
• Docket non-motion paperwork filed in open court into CourtView.
• Process and distribute files and paperwork when hearings are complete.
• Occasionally take weekend or holiday duty supporting District Court arraignments.

Benefits

• 12 paid holidays
• Medical coverage
• Dental coverage
• Optional vision coverage
• Employer-paid life insurance
• Enrollment in the Public Employees Retirement System (PERS)
• Enrollment in the Alaska Supplemental Annuity Plan (SBS)
• Access to the Alaska Deferred Compensation Plan
• Accrued personal leave for vacation, illness, or personal needs
• On-the-job training and ongoing support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED