Chambers Judicial Assistant 2 (41-2020) Utqiagvik

State of Alaska•Utqiagvik (Formerly Barrow), AK

1d•Onsite

About The Position

The Alaska Court System is hiring a Chambers Judicial Assistant 2 to provide direct administrative and case management support to a Presiding Judge and help ensure the efficient operation of the Superior Court in Utqiagvik. The position works in person at the Sadie Neakok Courthouse and combines judicial support, comprehensive case management, and broad support for court operations. The incumbent serves as a resource for Utqiagvik court staff, providing guidance, troubleshooting issues, and helping ensure work is completed accurately and on time. Duties may also include training law clerks on case management systems and motion tracking, providing remote technical and procedural support to judicial officers and court staff, and supporting the Clerk of Court as assigned. The position is classified at Range 13 only while the judge remains a Presiding Judge. If another judge is selected, it reverts to Range 12 ($43.46 hourly). The position ends when the judge retires or resigns unless the incumbent is interviewed and selected by the incoming judge. The incumbent serves in the partially-exempt service at the hiring authority's will. Applicants transferring from another State of Alaska agency or with prior legal work experience or education may be considered for advance step placement. A professional letter of interest is required with the application; failure to submit one may disqualify an applicant from interview consideration.

Requirements

High school graduation or completion of a General Education Development (GED) certificate.
Three years of progressively responsible, fully qualified work experience as an administrative assistant. An appropriate vocational training course of study, such as legal secretary, paralegal, or office skills, may substitute for one year of this experience; a bachelor's degree may also substitute for one year.
Ability to keyboard at least 40 words per minute net.
Applicants using post-secondary education to meet or support minimum qualifications must complete the Education and Training section of the application and provide transcripts.
Applicants must certify that they have the legal right to accept employment in the United States and maintain appropriate work authorization documentation; the Alaska Court System does not sponsor visas.
A professional letter of interest explaining how the applicant meets the minimum qualifications and expressing interest in employment with the Alaska Court System is required.
Applicants must provide two or three professional references with supervisory authority, including email addresses and daytime contact phone numbers.
A background check will be conducted before an employment offer is made.

Nice To Haves

Work experience as a legal administrative assistant is preferred.
Completion of an appropriate vocational training course of study, such as legal secretary, paralegal, or office skills, may substitute for one year of required administrative assistant experience.
A bachelor's degree from an accredited college may substitute for one year of required administrative assistant experience.
Twelve months of general clerical work demonstrating skills equal to those of an Alaska Court System Court Case Manager 1 may substitute for one year of required clerical work experience.
Applicants transferring from another State of Alaska agency or with prior legal work experience or education may receive consideration for advance step placement.

Responsibilities

Prepare, organize, and distribute judicial correspondence, orders, judgments, and other court documents.
Manage the judge’s calendar, meetings, travel, and appointments.
Serve as the primary point of contact for telephone calls and visitors with professionalism and discretion.
Prepare and track required judicial reports, including pay affidavits, leave reports, and pending decision listings.
Serve as the case management clerk for children’s and probate cases, including opening cases, scheduling hearings, processing pleadings and court orders, monitoring files for accuracy and timeliness, and maintaining confidentiality.
Assist with case processing, scheduling, document preparation and processing, case management, judicial support, customer service, court-related questions, and other administrative and operational duties as needed.
Provide guidance to Utqiagvik court staff, answer questions, troubleshoot issues, and help ensure work is completed accurately and on time.
May assist with training law clerks on case management systems and motion tracking.
May provide remote technical and procedural support to judicial officers and court staff.
Support the Clerk of Court as assigned.