Chambers Judicial Assistant 2 (41-2020) Anchorage Based

State of Alaska • Anchorage, AK

1d • Onsite

About The Position

The Alaska Court System is hiring a Chambers Judicial Assistant 2 to provide direct administrative, judicial, case management, and operational support to the Superior Court in Utqiagvik. The position is based in Anchorage and works in person at the Snowden Administrative Building while providing comprehensive remote support to the Utqiagvik court. It works closely with the Presiding Judge and serves as a remote resource for court staff, helping ensure that work is accurate, timely, and confidential. The position involves frequent travel to Utqiagvik during the first few months, transitioning to quarterly travel over time. The role is classified at Range 13 while the judge remains a Presiding Judge; it will revert to Range 12 if another judge is selected. Employment in the position ends upon the judge’s retirement or resignation unless the incumbent is interviewed and selected by the incoming judge. The position is in the partially exempt service, and the incumbent serves at will to the hiring authority.

Full-time court employees are scheduled for 37.5 hours per week. The stated schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a one-hour lunch break. Applicants must attach a professional letter of interest explaining how they meet the minimum qualifications and expressing interest in employment with the Alaska Court System. The posting also requests post-secondary transcripts when education is used to meet qualifications, recent performance evaluations if available, and two or three professional supervisory references with contact details.

Requirements

• High school graduation or a General Education Development (GED) certificate.
• Three years of progressively responsible, fully qualified work experience as an administrative assistant.
• Ability to keyboard at least 40 words per minute net.
• An appropriate vocational training course of study, such as legal secretary, paralegal, or office skills, may substitute for one year of required administrative assistant work experience.
• A bachelor’s degree from an accredited college may substitute for one year of required administrative assistant work experience.
• Twelve months of general clerical work demonstrating skills equal to those of a Court Case Manager 1 with the Alaska Court System may substitute for one year of required clerical work experience.
• Applicants must certify that they have the legal right to accept employment in the United States and maintain appropriate employment documentation; the Alaska Court System does not sponsor visas.
• A background check will be conducted before an employment offer is made.

Nice To Haves

• Work experience as a legal administrative assistant is preferred.
• Applicants transferring from another State of Alaska agency or with prior legal-field work experience or education may be considered for advance step placement.

Responsibilities

• Prepare, organize, and distribute judicial correspondence, orders, judgments, and other court documents.
• Manage the judge’s calendar, meetings, travel, and appointments.
• Serve as the primary point of contact for telephone calls and visitors, using professionalism and discretion.
• Prepare and track required judicial reports, including pay affidavits, leave reports, and pending decision listings.
• Serve as case management clerk for children’s and probate cases, including opening cases, scheduling hearings, processing pleadings and court orders, monitoring files for accuracy and timeliness, and maintaining confidentiality.
• Remotely assist the Utqiagvik court with case processing, scheduling, document preparation and processing, case management, judicial support, customer service, court-related questions, and other administrative and operational duties.
• Provide guidance to Utqiagvik court staff, answer questions, troubleshoot issues, and help ensure work is completed accurately and on time.
• May train law clerks on case management systems and motion tracking.
• May provide remote technical and procedural support to judicial officers and court staff and support the Clerk of Court as assigned.
• Travel to Utqiagvik frequently during the first few months, with travel transitioning to a quarterly schedule over time.

Benefits

• 12 paid holidays.
• Medical, dental, and optional vision coverage.
• Employer-paid life insurance.
• Enrollment in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS).
• Access to the Alaska Deferred Compensation Plan.
• Personal leave accrued for vacation, illness, or personal needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED