Courtroom Clerk (Floating Family Law Judicial Clerk)
About The Position
The Oregon Judicial Department’s Multnomah County Circuit Court is hiring a Floating Family Law Judicial Clerk to support judges in multiple courtrooms and periodically rotate with judges to the Juvenile Justice Center or East County Courthouse. The clerk supports courtroom proceedings by swearing in witnesses, processing exhibits, recording proceedings, maintaining logs of names and events, preparing court documents, checking pleadings, updating electronic case records, and verifying warrant status. The role also includes supervising juries and coordinating jury-room needs, security, meals, and transportation while serving as a liaison among jurors, the court, and attorneys. In chambers, the clerk works with the judicial assistant to manage the judge’s docket, schedule hearings and trials, and certify court orders. The clerk may also cover judicial-assistant duties, including greeting visitors, answering and routing calls, screening mail, coordinating case assignments, updating calendars, and scheduling marriage ceremonies. The position provides in-person, telephone, and written assistance to attorneys, litigants, and the public regarding court procedures, case status, and calendars. Other duties include training and mentoring new clerks, stocking courtroom supplies, and checking and troubleshooting audiovisual and recording equipment. Assigned tasks may change to address workload and organizational needs. This is a full-time position with a current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required, and the position is eligible for overtime compensation for hours worked over 40 per workweek. The role may involve travel between courthouse floors and periodic changes in duty station. Clerks work with statutory or policy deadlines, sometimes in high-volume, fast-paced settings, and have frequent contact with people from diverse backgrounds, including those experiencing stressful or traumatic circumstances. Work involves long periods of sitting or standing and regular use of recording, audiovisual, telephone, computer, copying, faxing, and scanning equipment.
Requirements
- High school diploma or equivalent.
- At least three years of responsible experience in a moderately complex office or business setting involving financial, administrative, or legal document processing, or an equivalent combination of education and experience.
- Experience performing varied clerical or administrative support tasks with strict, competing deadlines in a fast-paced business or professional setting.
- Experience maintaining accuracy amid frequent interruptions or distractions.
- Experience using computers and different applications for data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience listening and typing simultaneously and logging events in real time.
- Experience providing customer service to diverse individuals in challenging circumstances.
Responsibilities
- Support judges in multiple courtrooms.
- Swear in witnesses, process exhibits, record proceedings, and keep logs of names and events.
- Prepare orders, judgments, and other court documents; check pleadings for accuracy and completeness.
- Update electronic case-management records and verify warrant status.
- Swear in and supervise juries; prepare jury rooms; provide security; arrange meals and transportation; and liaise among jurors, the court, and attorneys.
- Work with the judicial assistant to manage the judge’s docket, schedule hearings and trial dates, and certify court orders for attorneys.
- Provide coverage for judicial-assistant tasks, including greeting visitors, answering and routing calls, screening mail, coordinating case assignments, updating calendars, and scheduling marriage ceremonies.
- Provide court-system information to attorneys, litigants, and the public in person, by phone, and in writing, including information about policies, procedures, case status, and court calendars.
- Help train and mentor new clerks.
- Stock courtroom supplies and check and troubleshoot audiovisual and recording equipment.
Benefits
- Employer pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, two floating holidays, and three personal business days.
- Separate paid sick and vacation leave; leave is prorated for part-time employees.
- Optional insurance plans and flexible spending plans.
- A 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
- Potential eligibility for a 5% annual increase.
- Eligible employer for Public Service Loan Forgiveness.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
