Courtroom Clerk (Floating Family Law Judicial Clerk)
About The Position
The Multnomah County Circuit Court is hiring a floating Family Law Judicial Clerk to support judges in multiple courtrooms. The clerk administers courtroom proceedings, maintains accurate records, prepares and processes court documents, and supports jury operations. In chambers, the clerk works with the judicial assistant to manage the judge’s docket, schedule hearings and trial dates, and certify court orders. The clerk also fills in for the judicial assistant as needed and assists attorneys, litigants, and the public with information about court policies, procedures, case status, and the court calendar. Support is provided in person, by phone, and in writing. The position also includes helping train and mentor new clerks and maintaining courtroom supplies and audio-visual and recording equipment. Assigned duties may change based on workload and organizational needs. This is a full-time position with a current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required; the position is eligible for overtime for hours worked beyond 40 per workweek. The duty station may periodically change to the Juvenile Justice Center or the East County Courthouse. Work can involve statutory or policy deadlines, high-volume and fast-paced settings, frequent contact with people from diverse backgrounds and stressful circumstances, and long periods of sitting or standing. Daily travel between courthouse floors may be needed, using elevators or stairs.
Requirements
- High school diploma or equivalent.
- At least three years of responsible experience in a moderately complex office or business setting involving processing financial, administrative, or legal documents, or an equivalent combination of education and experience.
- Experience performing varied clerical or administrative support tasks under strict and often competing deadlines in a fast-paced business or professional setting.
- Experience maintaining accuracy despite frequent interruptions or distracting surroundings.
- Experience using computers and different applications for data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience multitasking by listening and typing at the same time and logging events in real time.
- Experience providing customer service to a variety of individuals in challenging circumstances.
Responsibilities
- Support judges in multiple courtrooms.
- Swear in witnesses, process exhibits, record proceedings, and maintain logs of names and events.
- Prepare orders, judgments, and other court documents; check pleadings for accuracy and completeness.
- Update records in the electronic case management system and verify warrant status.
- Swear in and supervise juries; prepare the jury room; provide security; arrange meals and transportation; and liaise among jurors, the court, and attorneys.
- Work with the judicial assistant to manage the judge’s docket, schedule hearings and trial dates, and certify court orders for attorneys.
- Provide backup judicial assistant support by greeting visitors, answering and routing calls, screening mail, coordinating case assignments, updating court calendars, and scheduling marriage ceremonies.
- Provide attorneys, litigants, and the public with information about court policies and procedures, case status, and the court calendar, in person, by phone, and in writing.
- Help train and mentor new clerks.
- Keep the courtroom stocked with supplies and check and troubleshoot audio-visual and recording equipment.
Benefits
- Employer pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, and 3 personal business days.
- Separate sick and vacation paid leaves; leave is prorated for part-time employees.
- Optional insurance plans and flexible spending plans.
- A 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
- Potential eligibility for a 5% annual increase.
- Eligible employer for Public Service Loan Forgiveness.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
