Office Services Assistant Safety

McGough•Roseville, MN

6d•Onsite

About The Position

The Office Services Assistant is an entry-level, full-time, on-site role providing coordination and administrative support for office operations, project teams, workforce onboarding, and safety functions. The position serves as a central point of contact for jobsite operations, supporting efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. It calls for strong organization, responsiveness, and the ability to manage multiple priorities in a fast-paced environment with early starts. Responsibilities include managing office logistics and supplies; coordinating onboarding, orientations, training, and employee access; supporting safety communications and compliance systems; assisting project teams with documentation and field needs; and coordinating jobsite meetings, meals, and employee events. The role also supports continuous improvement and helps train colleagues on administrative, onboarding, and safety processes. This is a five-day-per-week on-site position. Early morning availability—as early as 5:00 a.m.—is required, with occasional evening support and overtime as needed. The position involves extended periods of sitting, occasional lifting up to 20 pounds, use of a keyboard and mouse, and visits to construction jobsites that may involve dirt, dust, uneven surfaces, outdoor weather, and extreme temperatures.

Requirements

High school diploma or GED.
1–3 years of administrative or office support experience.
Strong organizational and time-management skills, accuracy, and attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Effective verbal and written communication skills, including ability to support English/Spanish translation as needed.
Ability to work independently with initiative while supporting multiple project managers and stakeholders.
Strong customer-service mindset and problem-solving capabilities.
Proficiency in Microsoft Office, including Outlook, Excel, and Word, and ability to quickly learn systems such as Procore, HammerTech, and Eyrus.
Ability to maintain accurate records and perform data entry across multiple systems.
Strong interpersonal skills and ability to build and maintain relationships across field and office teams.
Positive attitude, strong work ethic, and willingness to take initiative.
Adaptability and flexibility to respond to changing priorities and schedules.
Ability to handle confidential information with discretion and professionalism.
Availability for early morning work, as early as 5:00 a.m., and occasional evening support.
Ability to work on site five days per week and work overtime as needed.
Ability to sit for extended periods, lift up to 20 pounds as frequently as needed, use a keyboard and mouse, hear and speak clearly, and distinguish colors on graphs and charts.
Ability to visit construction jobsites that may have dirt, dust, uneven surfaces, outdoor weather conditions, and extreme temperatures.

Nice To Haves

2+ years of administrative experience.
Construction or jobsite experience.
Bilingual Spanish/English.

Responsibilities

Manage daily office operations, including kitchen supplies, inventory, and purchases of office, food, and cleaning supplies.
Coordinate mail, shipments, deliveries, and general office logistics.
Maintain internal contact lists, schedules, job codes, and distribution groups.
Reconcile purchasing card transactions and maintain accurate records.
Coordinate logistics, reservations, and general support for leadership and visitors.
Perform errands and other operational support as needed.
Perform company database or system administration tasks and data entry as assigned.
Coordinate onboarding logistics, prepare workspaces, and welcome new employees.
Conduct daily new-hire orientations, including large-group and alternate-shift sessions.
Track required training and documentation and enter information in systems such as Procore and HammerTech.
Issue badges and parking permits, support employee access, and troubleshoot badge issues.
Coordinate employee travel, housing, IT equipment, and onboarding materials.
Provide Spanish translation support for safety meetings and jobsite communications.
Lead safety orientations for Spanish-speaking employees, including LOTO and commissioning.
Distribute PPE and manage its inventory and ordering.
Support safety systems and processes, including HammerTech data entry and Eyrus access management.
Assist with safety communications, alerts, and incident support, including camera review.
Track training such as UTV certification and maintain compliance records.
Provide administrative support to project teams, including document coordination and communication.
Maintain project documentation and assist with document-control systems.
Coordinate with field leadership on jobsite needs, supplies, and resources.
Process, organize, copy, and file project-management documents, including bidding, preconstruction, submittals, RFIs, and project schedule updates.
Support project team correspondence and communications and keep the current set of plans updated.
Coordinate jobsite meetings, meals, and events, including safety week, team-building activities, and employee appreciation efforts.
Manage catering, food orders, and event logistics.
Support wellness initiatives and employee engagement activities.
Participate as an active McGough team member, collaborate on shared goals, and follow company policies and procedures.
Support continuous improvement and operational initiatives.
Train and assist team members on onboarding, safety, and administrative processes.
Perform other duties as assigned.