Office Services Assistant

AtkinsRéalis • New York, NY

1d • $27 - $29 • Onsite

About The Position

The Office Services Assistant provides general office support to personnel at the New York, NY office and is required to report to the office. The role handles mail and shipments, maintains office forms and supplies, supports office moves, and helps set up meetings and meeting rooms. It may also include reprographics support, troubleshooting office and building equipment, coordinating repairs and vendor services, and other general administrative assistance as needed.

Requirements

• High school diploma or equivalent.
• Two or more years of related experience.
• Ability to push, pull, carry, and lift at least 30 pounds.
• Ability to communicate effectively in English.
• Valid driver's license and a driving record that meets company policy.
• If using a personal vehicle for required local travel, the vehicle must be in good working order and insured.

Nice To Haves

• Related administrative courses or training.
• Public Notary.
• Local travel may be required; use of a personal vehicle may be required if travel is needed and no company vehicle is available.

Responsibilities

• Receive and distribute incoming mail and shipments to appropriate personnel.
• Collect, stamp, and send outgoing mail; weigh and affix postage as needed; prepare packages for shipment; and operate mailroom equipment such as envelope sealing machines, stamping machines, and postal meters.
• Compile lists of general supplies needed, route them for approval, place approved orders, and receive and distribute forms and supplies.
• Maintain organized supplies in copy rooms, supply rooms, conference rooms, and coffee stations, and coordinate vending machine maintenance as needed.
• Troubleshoot problems throughout the building.
• Arrange UPS, FedEx, or courier labels and local or overnight service pickups as requested.
• Reserve meeting rooms and manage meeting logistics, including confirming catering, coordinating material setup, and providing IT support as needed.
• Provide reprographics support when dedicated reprographics personnel are not available.
• Troubleshoot reprographics equipment and minor issues, and coordinate equipment service.
• Ensure sufficient reprographics supplies are available and provide copier usage reports to vendors when required by lease or maintenance agreements.
• Provide other general office support, such as sending faxes and assisting with expense reports, travel arrangements, and meeting calendars.
• Assist with office and furniture moves, and meeting room setup and breakdown.
• Troubleshoot building equipment problems as needed and coordinate repairs.
• Move office equipment and furnishings, including furniture, and deliver them to designated locations.
• Collect and empty recycling bins throughout the building and coordinate pickups.
• Perform other assignments deemed necessary by the Supervisor.

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• Company-paid life insurance
• Company-paid short- and long-term disability benefits
• Employer-matched 401(k) with 100% vesting
• Employee stock purchase plan
• Paid Time Off
• Leaves of absence options
• Flexible work options
• Recognition and employee satisfaction programs
• Employee assistance program
• Voluntary benefits
• Mileage reimbursement allowance when personal vehicle use is required for travel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED