Office Services and Mail Clerk
About The Position
Join our team as an Office Services and Mail Clerk, where your attention to detail and commitment to excellence will play a vital role in supporting healthcare operations. In this on-site position, you’ll be at the heart of our administrative workflow-handling sensitive documents, processing live checks with precision, and ensuring timely and secure distribution of mail and records. If you’re looking for a role that values your organizational skills and offers the chance to make a meaningful impact, this could be the perfect fit. This position is full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00 am - 3:30 pm CST. It may be necessary, given the business need, to work occasional overtime.
Requirements
- High School Diploma / GED OR 2+ years of equivalent experience
- Must be 18 years of age OR older
- Proficiency with Windows-based computer systems and ability to learn new applications
- This role requires the regular ability to lift and carry materials weighing up to 20 lbs as an essential job function
- Ability to work onsite at 115 W. Wausau Ave., Wausau, WI
- Ability to work any full-time shift between the hours of 7:00 am - 3:30 pm CST (Central Standard Time zone) from Monday - Friday including the flexibility to work occasional overtime and weekends based on business need
Nice To Haves
- Experience in a healthcare setting
- Experience in a mailroom setting
- Experience in an office setting
- Strong attention to detail and commitment to quality
- Self-motivated and able to work independently
- Effective time management and organizational skills
- Adaptability in a fast-paced, evolving environment
- Excellent verbal and written communication skills
- Ability to handle confidential information with discretion
Responsibilities
- Open, sort, and distribute incoming mail and packages to appropriate departments
- Handle and process live checks with 100%25 accuracy, including scanning and secure documentation
- Perform accurate data entry and update tracking systems for mail and package deliveries
- Digitize and archive important documents, ensuring accessibility and compliance
- Collaborate with internal teams to ensure timely and accurate mail and document handling
- Scan and digitize documents, package completed files into labeled boxes and return those boxes to designated shelving.
- Follow all company policies and procedures related to data security and mailroom operations
Benefits
- 18 days of Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays
- Medical Plan options along with participation in a Health Spending Account or a Health Saving account
- Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage
- 401(k) Savings Plan, Employee Stock Purchase Plan
- Education Reimbursement - up to $5,250 per calendar year for job-related coursework
- Adoption Assistance Plan
- Employee Discounts
- Employee Assistance Program
- Employee Referral Bonus Program
- Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.)
- Comprehensive benefits package
- Incentive and recognition programs
- Equity stock purchase
- 401k contribution
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
