Field Office Coordinator

CAM Industrial Solutions LLC•Belpre, OH

10d

About The Position

The Office & Safety Coordinator provides administrative, payroll, workforce, and safety support to ensure efficient office operations and compliance with company, client, and regulatory requirements. The role supports employee onboarding, timekeeping and payroll administration, reporting, recordkeeping, invoicing, and office coordination, while also supporting health, safety, and environmental (HSE) programs through training administration, compliance tracking, safety reporting, field compliance audits, and workforce safety initiatives. The position serves as a resource for employees, management, and clients by maintaining accurate records, promoting a safe work environment, and supporting operational success. The coordinator maintains office procedures and communications; prepares reports; processes invoices; coordinates onboarding and hiring paperwork; maintains fleet and timekeeping records; processes payroll and time data; and distributes workforce reports and payroll documentation. The role also supports HSE policies and compliance programs, maintains safety and training records, coordinates orientations and testing, tracks safety activities and certifications, manages PPE and FRC inventory, communicates safety information, and performs field safety compliance audits.

Requirements

Minimum 2 years of industrial construction/maintenance industry experience.
Excellent communication, interpersonal, organization, and problem-solving skills.
Familiarity with OSHA 1910 and 1926 regulations.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to complete physical functions including climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, and other repetitive motions, with or without reasonable accommodation.

Nice To Haves

Industrial construction/maintenance industry experience preferred.
OSHA 10 or OSHA 30 certification preferred, or ability to obtain.
Knowledge of Dayforce, SAP, and D365 preferred.

Responsibilities

Maintain office operations, procedures, and administrative services.
Manage and distribute correspondence and communications.
Prepare reports, analyze information, identify trends, and keep management informed.
Process client and CAM invoices.
Coordinate employee onboarding, hiring paperwork, and system data entry.
Maintain fleet records.
Order, maintain, and distribute office supplies.
Process layoffs and distribute final paychecks.
Maintain timekeeping systems and reconcile time records, time sheets, and workforce data.
Enter and reconcile payroll and time data in Dayforce; process weekly approvals and distribute payroll documentation.
Maintain and distribute workforce, call-out, and timesheet reports to field leadership.
Prepare and maintain daily, weekly, and monthly reports for company and client requirements.
Enter craft hours and job numbers into the client's SAP system.
Maintain I-9 documentation and employment eligibility records.
Track attendance, call-offs, vacations, straight time, overtime, and double time for reporting purposes.
Assist with payroll administration, data entry, and filing.
Support department and company objectives through additional administrative duties as assigned.
Implement and support HSE policies, procedures, and compliance programs.
Develop incident reports and maintain safety documentation.
Conduct inspections and assist with audits to ensure compliance with company, client, and regulatory requirements.
Serve as a liaison with clients, subcontractors, regulatory agencies, and service personnel regarding HSE standards and requirements.
Stay informed of regulatory changes, auditing standards, and compliance requirements.
Maintain employee safety, training, orientation, and certification records.
Coordinate new-hire and renewal orientations, testing, sign-in documentation, and required training programs.
Verify training requirements, I-9 documentation, and drug-test compliance prior to hire.
Coordinate random drug testing programs and track annual union drug testing requirements.
Monitor driver's license expirations and communicate renewal reminders.
Order, distribute, and maintain PPE and FRC inventory.
Track and maintain records of safety activities, JHAs, shift starts, safety observations, and related metrics.
Enter and manage HSE data and statistics within company databases and reporting systems.
Promote employee participation in safety recognition and HSE excellence programs.
Prepare and distribute weekly safety communications and reports to leadership and clients.
Assist in developing systems and processes for capturing, analyzing, and reporting HSE performance data.
Perform field safety compliance audits.