Field Office Coordinator

CAM Industrial Solutions•Belpre, OH

About The Position

CAM Industrial Solutions is seeking a team player for a collaborative environment focused on continuous improvement. The Office & Safety Coordinator provides administrative, payroll, workforce, and safety support to ensure efficient office operations and compliance with company, client, and regulatory requirements. Responsibilities include employee onboarding, timekeeping and payroll administration, reporting, recordkeeping, invoicing, and office coordination, as well as supporting health, safety, and environmental (HSE) programs through training administration, compliance tracking, safety reporting, field compliance audits, and workforce safety initiatives. The position serves as a resource for employees, management, and clients by maintaining accurate records, promoting a safe work environment, and supporting operational success. The role maintains office procedures and communications; coordinates onboarding, workforce records, payroll, timekeeping, invoices, supplies, and reports; and supports company and client reporting systems. It also supports HSE policies and compliance programs, maintains safety and training records, coordinates orientations and testing, monitors compliance, manages PPE and safety inventory, communicates safety information, and conducts field safety compliance audits. Selected candidates must be able to complete the listed physical functions, with or without reasonable accommodation. CAM Industrial Solutions is an equal opportunity employer.

Requirements

Minimum 2 years of industrial construction/maintenance industry experience.
Excellent communication, interpersonal, organization, and problem-solving skills.
Familiarity with OSHA 1910 and 1926 regulations.
Ability to complete physical functions including climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, and other repetitive motions, with or without reasonable accommodation.

Nice To Haves

OSHA 10 or OSHA 30 certification is preferred, or ability to obtain it.
Knowledge of Dayforce, SAP, and D365 is preferred.
Industrial construction/maintenance industry experience is preferred.

Responsibilities

Maintain office operations, procedures, and administrative services.
Manage and distribute correspondence and communications.
Prepare reports, analyze information, identify trends, and keep management informed.
Process client and company invoices.
Coordinate employee onboarding, hiring paperwork, and system data entry.
Maintain fleet records.
Order, maintain, and distribute office supplies.
Process layoffs and distribute final paychecks.
Maintain timekeeping systems and reconcile time records, time sheets, and workforce data.
Enter and reconcile payroll and time data in Dayforce; process weekly approvals and distribute payroll documentation.
Maintain and distribute workforce, call-out, and timesheet reports to field leadership.
Prepare and maintain daily, weekly, and monthly reports for company and client requirements.
Enter craft hours and job numbers into the client’s SAP system.
Maintain I-9 documentation and employment eligibility records.
Track attendance, call-offs, vacations, straight time, overtime, and double time for reporting purposes.
Assist with payroll administration, data entry, and filing, and perform additional administrative duties as assigned.
Implement and support HSE policies, procedures, and compliance programs.
Develop incident reports and maintain safety documentation.
Conduct inspections and assist with audits to ensure compliance with company, client, and regulatory requirements.
Serve as a liaison with clients, subcontractors, regulatory agencies, and service personnel regarding HSE standards and requirements.
Stay informed of regulatory changes, auditing standards, and compliance requirements.
Maintain employee safety, training, orientation, and certification records.
Coordinate new-hire and renewal orientations, testing, sign-in documentation, and required training programs.
Verify training requirements, I-9 documentation, and drug-test compliance prior to hire.
Coordinate random drug testing programs and track annual union drug testing requirements.
Monitor driver’s license expirations and communicate renewal reminders.
Order, distribute, and maintain PPE and FRC inventory.
Track and maintain records of safety activities, JHAs, shift starts, safety observations, and related metrics.
Enter and manage HSE data and statistics within company databases and reporting systems.
Promote employee participation in safety recognition and HSE excellence programs.
Prepare and distribute weekly safety communications and reports to leadership and clients.
Assist in developing systems and processes for capturing, analyzing, and reporting HSE performance data.
Perform field safety compliance audits.