Office Plant Administrator

Vulcan Materials Company•Roseville, IL

126d•$55,000 - $70,000

About The Position

This position provides key administrative support to the plant manager and performs office duties related to the efficient operation of a Vulcan Materials production facility. It processes daily and monthly accounting information accurately and on time, assists with analyses of monthly financial statements, and maintains plant management reporting systems. The role also serves as a liaison between the plant and Division and Corporate departments, including Benefits, Payroll, and Human Resources. The administrator handles plant accounting and reporting activities, supports month-end and year-end close, monitors timecards and p-card expenses, and helps prepare operating and capital budgets and the monthly production planner. The role also supports preventative maintenance administration, responds to location business issues, serves as a point of contact for visitors and callers, and may provide backup for scale clerk duties.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices, procedures, and office equipment.
Strong organizational skills, including the ability to prioritize and manage multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver’s license and ability to legally and safely operate a motor vehicle.
Ability to use computerized equipment and technology.

Nice To Haves

Two years of college preferred.

Responsibilities

Perform daily plant administrative duties, including purchase orders, payables, timecards, fuel usage and receipts, bank deposits, cost tracking, and local reporting.
Prepare month-, quarter-, and year-end closing information, including fuel inventories, fixed asset changes, equipment rentals, accounts payable accruals, and production reports.
Analyze monthly margin and cost statements, research and identify variances, and prepare mid- and end-of-month cost projects with variance explanations.
Ensure timecards are accurately completed, coded, and approved on schedule; monitor attendance trends and raise concerns to plant management.
Update plant systems accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders and address related service inquiries.
Track p-card expenses, reclassify expenses as needed, and ensure timely and proper month-end closeout; support others with p-card closeout when needed.
Research, document, and resolve location business problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments.
Support development of the site annual operating and capital budgets and the monthly production planner.
Receive guests, answer phones, direct questions or problems to the appropriate person, and provide backup for some scale clerk duties when necessary.
Perform other duties as assigned.