Office Operations Manager (Los Angeles)

Nossaman•Los Angeles, CA

1d•Onsite

About The Position

Nossaman is seeking an experienced Office Operations Manager to support facilities and office administration functions across its nationwide offices. Based in Los Angeles and reporting to the Office Administration Director, the role coordinates and manages office facilities, office services, events, vendor relationships, space planning, relocations, and other operational initiatives. It supports the Firm’s growth, new office openings, build-outs, relocations, and facilities projects, working regularly with Office Administrative Partners, property management teams, vendors, Office Administrative Assistants, and the Administrative Management Team nationwide. The successful candidate is a hands-on facilities and office administration professional with strong project management skills who can manage multiple operational priorities, address facilities and office-related issues promptly, and help maintain professional, safe, efficient, and well-functioning offices. The salary range is $135,000 to $155,000 annually. Actual compensation within the range depends on factors including the candidate’s qualifications and experience.

Requirements

Bachelor’s degree or equivalent experience.
At least 5 years of experience in facilities management, office administration, or a related field.
Experience managing office relocations, build-outs, renovations, or multi-location operations.
Strong project management and organizational skills.
Experience working with budgets, vendors, and service contracts.
Ability to manage multiple priorities and projects simultaneously and respond to time-sensitive facilities matters outside regular business hours when necessary.
Excellent interpersonal, communication, and problem-solving skills.
Ability to perform physical activities associated with facilities inspections and office projects.
Demonstrated ability to assess situations, make informed decisions, and exercise sound judgment when addressing operational issues.
Willingness to travel as needed to other Firm offices.

Responsibilities

Manage day-to-day facilities operations and office administration, including maintenance, repairs, janitorial services, HVAC, security, access control, conference room operations, and life-safety matters.
Serve as a point of contact for facilities vendors, property management teams, Office Administrative Assistants, and Office Services personnel, helping address operational and facilities issues.
Conduct routine office inspections and follow through on maintenance, safety, office appearance, and business continuity concerns.
Assist with office moves, furniture installations, inventory management, office assignments, space planning, and occupancy needs.
Support office openings, relocations, expansions, consolidations, and closures under the direction of the Office Administration Director.
Manage vendor access, project schedules, work orders, estimates, certificates of insurance, and completion of contracted work.
Monitor vendor performance and service levels; assist with office services and hospitality programs; identify opportunities to improve service quality, consistency, and operational efficiency.
Maintain facilities and office administration records, including floor plans, inventories, vendor agreements, warranties, access information, emergency preparedness documentation, and office project files.
Review facilities invoices for accuracy, assist with budgeting and cost-control initiatives, prepare project updates and operational reports, and monitor facilities-related expenditures.
Coordinate with the IT Department, Office Administrative Assistants, and other administrative departments on office projects, office events, and operational initiatives.