Office & Operations Manager

Ohalo•Watsonville, CA

14h•Onsite

About The Position

Ohalo is seeking a hands-on Office & Operations Manager to help its facilities run smoothly as the company grows. The role is based onsite five days per week at one of Ohalo’s three Watsonville greenhouse facilities and reports to the Greenhouse Operations Lead. It oversees day-to-day office operations, facilities needs, visitor and employee experience, and support for operations infrastructure. The position also provides supplementary office management at the Aptos location and may provide ad hoc executive support when needed. The role requires a practical, independent problem-solver who can take ownership of varied tasks, adapt to new challenges, and work with minimal direction. Ohalo describes the position as not a traditional 9-to-5 job and calls for a “do what it takes, as long as it takes” mindset. The anticipated pay range is $75,000–$105,000 per year for the Watsonville location; the offer depends on factors including responsibilities, qualifications, budget, internal equity, location, and market pay.

Requirements

3–5+ years of experience in facilities management, office management, or operations.
Relentless work ethic, positive attitude, and eagerness to help the team and take on additional work.
Ability to work as a scrappy, agile doer and independent, critical thinker and problem-solver.
Ability to learn quickly, handle complex problems independently, and deliver practical solutions with minimal direction.
Drive, focus, and tenacity to work until tasks are completed properly.
Genuine interest in tackling new projects and challenges, including in unfamiliar areas.
Detail-oriented and highly organized, with exceptional time-management skills and the ability to balance greenhouse operations with executive scheduling.
Willingness to work beyond a traditional 9-to-5 schedule when needed, consistent with the stated “do what it takes, as long as it takes” approach.

Nice To Haves

Experience in biotech, ag-tech, laboratory, or greenhouse settings.
Experience providing ad hoc executive support.
Spanish language skills.

Responsibilities

Work onsite five days per week at a Watsonville greenhouse and manage daily office operations, including ordering supplies, coordinating meals, and maintaining a clean, functional workspace.
Promote a positive and effective working environment for employees in offices and greenhouses at Watsonville locations.
Support the Greenhouse facilities team with more complex operational activities and projects as they arise.
Partner with the People team to organize employee events, including happy hours, All Hands meetings, and company celebrations.
Support safety and compliance programs by keeping documentation, inspections, and trainings up to date.
Manage vendor relationships and service agreements for services such as janitorial, HVAC, landscaping, waste, and pest management.
Resolve building and office needs in Watsonville, working independently and coordinating with property management and external vendors.
Serve as the onsite contact for recruiting interviews, new hires, and guest visits, coordinating logistics and providing a professional, friendly experience.
Staff the receptionist desk and manage shipping and receiving.
Manage seating plans, desk setups, and systems for incoming and outgoing mail and packages.
Coordinate technology needs for new hires and team members with the IT team.
Provide supplementary office management at the Aptos location, including pest control, snack ordering, maintenance requests, and coordination with building management.
Provide ad hoc executive support and fill in for the executive support team when they are out of office, as needed.