Office Operations Manager

Gottlieb and Greenspan • Fair Lawn, NJ

4d • $75,000 - $95,000 • Onsite

About The Position

Gottlieb & Greenspan is seeking a highly organized, service-oriented, and process-driven Office Operations Manager to oversee the day-to-day management of its Paramus and Fair Lawn offices. The role ensures that both offices operate smoothly, professionally, and efficiently while providing an exceptional experience for employees, clients, visitors, and business partners. The manager is the central coordinator for office administration, workplace services, vendor management, facilities, supplies, equipment, and office systems, and leads the Office Services Coordinators. The role builds scalable processes, establishes standard work, and drives continuous improvement across office operations.

The position is onsite Monday through Friday. The listed salary range is $75,000–$95,000 per year, commensurate with experience. Candidates must be authorized to work in the United States without requiring employment-based visa sponsorship now or in the future. Gottlieb & Greenspan is an equal opportunity employer and provides reasonable accommodations during the application, interview, and employment process.

Requirements

• At least 5 years of experience in office management, office operations, workplace services, or business administration.
• Strong organizational and project management skills.
• Experience managing vendors, service providers, and operational budgets.
• Proven ability to build processes, document procedures, and improve workflows.
• Strong customer service mindset focused on employee and client experience.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent communication, problem-solving, and relationship-building skills.
• High attention to detail and strong follow-through.
• Ability to work onsite Monday through Friday.
• Must be authorized to work in the United States and not require employment-based visa sponsorship now or in the future.

Nice To Haves

• Experience managing multiple office locations.

Responsibilities

• Own the day-to-day operation of the Paramus and Fair Lawn offices.
• Maintain a professional, organized, and welcoming environment for employees, clients, candidates, and visitors.
• Oversee reception and front-of-house operations across locations.
• Manage conference room operations, scheduling support, and meeting readiness.
• Coordinate office communications, workplace announcements, and operational updates.
• Support employee engagement initiatives, office events, celebrations, and firm-sponsored activities.
• Partner with department leaders to address office operational needs and improve workplace effectiveness.
• Serve as the primary point of contact for office vendors and service providers.
• Manage relationships with building management, cleaning services, office suppliers, courier services, and workplace vendors.
• Monitor vendor performance, service quality, and contract compliance; coordinate vendor onboarding, renewals, and issue resolution.
• Assist with budgeting, purchasing decisions, and cost management initiatives.
• Oversee facility maintenance and building-related issues across both locations; coordinate repairs, preventative maintenance, and workplace improvements.
• Ensure offices remain safe, clean, secure, and fully operational; partner with building management on access control, safety, and workplace concerns.
• Support office reconfigurations, workspace planning, and office moves as needed.
• Manage procurement, inventory, and replenishment of office supplies and consumables; establish inventory controls, par levels, labeling systems, and organizational standards.
• Oversee office equipment, including copiers, phones, furniture, and breakroom equipment, and coordinate servicing, repairs, replacements, and vendor support.
• Identify opportunities for cost savings and operational efficiencies.
• Administer RingCentral, including user setup, changes, troubleshooting coordination, and training.
• Maintain operational resources, directories, and office documentation.
• Partner with HR, IT, Finance, and firm leadership on operational initiatives.
• Support onboarding logistics, office setup, and workplace readiness for new hires; assist with implementation and adoption of workplace systems and tools.
• Develop and maintain standard operating procedures for core office functions.
• Create and manage daily, weekly, monthly, and annual operational workflows; implement checklists, dashboards, tracking tools, and accountability measures.
• Drive continuous improvement focused on consistency, service quality, and scalability, and identify opportunities to automate administrative and operational processes.
• Manage business insurance programs and external broker relationships; coordinate renewals, certificates of insurance, claims support, and documentation.
• Partner with Finance and HR on insurance-related budgeting, reporting, and compliance requirements.
• Lead the Office Services Coordinators.

Benefits

• 100% employer-paid medical insurance for employees, starting day 1.
• 100% employer-paid dental and vision insurance for employees, starting within 31 days.
• 401(k) with employer contributions.
• Profit sharing.
• Cash Balance Plan similar to a pension.
• Competitive paid time off and paid holidays.
• Friendly, team-focused culture where your work matters.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed