Office Operations Manager

ASML•Washington DC, DC

2d•Onsite

About The Position

ASML is expanding its presence and engagement activities in Washington, D.C. The Office Operations Manager provides dedicated on-site operational, administrative, financial, and event coordination to help the office run efficiently and enable the team to focus on its strategic and advocacy priorities. The role will support the transition from a shared office environment to a dedicated ASML office and help maintain a professional, welcoming, and operationally ready workplace for employees, executives, visitors, and external service providers. The position coordinates daily office operations, office setup and ongoing services, events and executive visits, meeting logistics, budget tracking, invoice processing, and administrative records. It also provides project coordination and administrative support for cross-functional activities, identifies and resolves routine operational issues, and works collaboratively with internal and external partners. The role is on-site in Washington, D.C., and requires domestic and/or international travel depending on company needs.

Requirements

Minimum of 10 years of relevant experience supporting office operations, administration, facilities coordination, events, budgets, vendors, or related activities in a corporate environment.
Experience coordinating multiple workstreams, priorities, and stakeholders in a professional setting.
Proficient expertise with Microsoft Office 365 programs.
Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with stakeholders at different organizational levels.
Strong collaboration and relationship-building skills.
Strong organizational and project coordination skills, with the ability to manage multiple priorities simultaneously.
High attention to detail and commitment to maintaining accurate records and completing work on time.
Ability to exercise sound judgment, discretion, ownership, and accountability in a professional office environment.
Ability to work independently while contributing effectively as part of a team.
Ability to adapt to changing workloads and business needs.
Ability to meet the described physical demands, with reasonable accommodations where applicable.
Ability to travel domestically and/or internationally depending on company needs.
Ability to work on-site in Washington, D.C., including attending in-person work-related events, training courses, executive visits, and meetings.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate day-to-day operations of the Washington, D.C. office and maintain operational readiness.
Support setup and ongoing operation of the dedicated office, coordinating with vendors, facilities partners, contractors, consultants, and other third-party service providers.
Plan and coordinate office events, team initiatives, executive visits, and visits by members of ASML’s Board of Management as part of the company’s rolling U.S. engagement plan.
Coordinate meeting logistics, visitor support, schedules, materials, and other organizational requirements for in-person activities.
Track the office budget, monitor expenditures, prepare routine reports, and maintain accurate financial and administrative records.
Coordinate timely processing of invoices and payments for contractors, consultants, vendors, and other third-party service providers.
Perform assigned work in accordance with applicable internal policies, procedures, controls, and corporate governance requirements.
Provide project coordination and administrative support for cross-functional activities and office-related initiatives.
Identify operational needs, resolve routine issues, and escalate matters appropriately to support continuity and service quality.
Build collaborative working relationships across the Washington, D.C. team and with internal and external partners.
Perform other duties as assigned.