Office Operations Manager

Gottlieb and Greenspan • Fair Lawn, NJ

3d • Onsite

About The Position

Gottlieb & Greenspan is seeking an organized, service-oriented, and process-driven Office Operations Manager to oversee day-to-day operations at its Paramus and Fair Lawn offices. The manager will help ensure the offices operate smoothly, professionally, and efficiently and provide a positive experience for employees, clients, visitors, and business partners. The role coordinates office administration, workplace services, vendors, facilities, supplies, equipment, and office systems; builds scalable processes and standard work; drives continuous improvement; and leads Office Services Coordinators.

The position works onsite Monday through Friday. The listed salary range is $75,000–$95,000 per year, commensurate with experience. Candidates must be authorized to work in the United States and must not require current or future sponsorship for employment-based visas.

Requirements

• At least 5 years of experience in office management, office operations, workplace services, or business administration.
• Strong organizational and project management skills.
• Experience managing vendors, service providers, and operational budgets.
• Demonstrated ability to build processes, document procedures, and improve workflows.
• Strong customer service mindset focused on employee and client experience.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent communication, problem-solving, and relationship-building skills.
• High attention to detail and strong follow-through.
• Ability to work onsite Monday through Friday.
• Must be authorized to work in the United States and not require employment-based visa sponsorship now or in the future.

Nice To Haves

• Experience managing multiple office locations.

Responsibilities

• Manage day-to-day operations at the Paramus and Fair Lawn offices.
• Maintain a professional, organized, and welcoming environment for employees, clients, candidates, and visitors.
• Oversee reception and front-of-house operations across locations.
• Manage conference room operations, scheduling support, and meeting readiness.
• Coordinate office communications, workplace announcements, and operational updates.
• Support employee engagement initiatives, office events, celebrations, and firm-sponsored activities.
• Partner with department leaders to address office operational needs and improve workplace effectiveness.
• Serve as the primary point of contact for office vendors and service providers.
• Manage relationships with building management, cleaning services, office suppliers, courier services, and workplace vendors.
• Monitor vendor performance, service quality, and contract compliance; coordinate vendor onboarding, renewals, and issue resolution.
• Assist with budgeting, purchasing decisions, and cost management initiatives.
• Oversee facility maintenance and building-related issues across both locations, including repairs, preventative maintenance, and workplace improvements.
• Help ensure offices remain safe, clean, secure, and fully operational; partner with building management on access control and safety concerns.
• Support office reconfigurations, workspace planning, and office moves as needed.
• Manage procurement, inventory, and replenishment of office supplies and consumables; establish inventory controls, par levels, labeling systems, and organizational standards.
• Oversee office equipment, including copiers, phones, furniture, and breakroom equipment, and coordinate servicing, repairs, replacements, and vendor support.
• Identify opportunities for cost savings and operational efficiencies.
• Administer RingCentral, including user setup, changes, troubleshooting coordination, and training.
• Maintain operational resources, directories, and office documentation.
• Partner with HR, IT, Finance, and firm leadership on operational initiatives.
• Support onboarding logistics, office setup, and workplace readiness for new hires.
• Assist with implementing and adopting workplace systems and tools.
• Develop and maintain standard operating procedures for core office functions.
• Create and manage daily, weekly, monthly, and annual operational workflows.
• Implement checklists, dashboards, tracking tools, and accountability measures.
• Drive continuous improvement initiatives focused on consistency, service quality, and scalability, including identifying opportunities to automate administrative and operational processes.
• Manage business insurance programs and external broker relationships; coordinate renewals, certificates of insurance, claims support, and documentation.
• Partner with Finance and HR on insurance budgeting, reporting, and compliance requirements.
• Lead Office Services Coordinators.

Benefits

• 100% employer-paid medical insurance for employees, starting on day one.
• 100% employer-paid dental and vision insurance for employees, starting within 31 days.
• 401(k) with employer contributions.
• Profit sharing.
• Cash balance plan similar to a pension.
• Competitive paid time off and paid holidays.
• Friendly, team-focused culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed