Office & Operations Manager
About The Position
Solcoa is building the next generation of American metalmaking, beginning with rare earths. It has developed a process that converts rare earth oxides into high-purity metals and is scaling toward thousands of tonnes of annual production. The Office & Operations Manager keeps the fast-moving industrial startup running by owning day-to-day facility operations, including office management, vendors, purchasing support, onboarding, and events. The role serves as a key point of contact for candidates, customers, investors, and the team, helping resolve operational issues and build systems that keep the workplace organized and functioning smoothly.
Requirements
- At least 3 years of experience in office management, operations, or executive support; startup or industrial experience is preferred.
- Strong organizational skills, with the ability to manage multiple tasks without dropping them and to document work as it progresses.
- Strong written and verbal communication skills, including comfort dealing with vendors, candidates, and executives.
- Proficiency with Google Workspace or Microsoft 365 and comfort learning purchasing, HR, and expense systems.
- A bias to action and ability to identify and resolve problems proactively.
Nice To Haves
- Experience at a hardware, manufacturing, or lab-based company.
- Exposure to purchasing or receiving, light bookkeeping, or HR administration.
- Experience supporting founders or executives directly.
Responsibilities
- Run daily office operations, including supplies, deliveries, the food program, facilities requests, and vendor relationships.
- Provide purchasing support by placing and tracking orders for parts, equipment, and consumables; following up on lead times; and reconciling receipts against purchase orders.
- Coordinate new-hire onboarding, including workspace, equipment, badges, accounts, and first-week logistics.
- Manage calendars, travel, and logistics for the leadership team; schedule interviews and customer and investor visits.
- Plan team events, all-hands meetings, and visits from customers, investors, and government stakeholders.
- Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
- Keep the office and common areas organized, stocked, and presentable, and build systems to maintain them.
Benefits
- Equity in the form of stock options.
- Comprehensive health, dental, and vision insurance.
- Company-provided lunch daily.
- Visa sponsorship available if needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
