OFFICE MANAGER- BOD

COMANCHE•Lawton, OK

22h•Onsite

About The Position

The Office Manager manages the day-to-day administrative operations of the CNE Corporate Office, maintaining an organized, professional, efficient, functional, and welcoming workplace. The position oversees reception and front-office services; coordinates office services, facilities, vendors, supplies and equipment, meetings, events, and general administrative operations; and provides administrative support to executive leadership as needed. The Office Manager supervises the Corporate Office Receptionist and works collaboratively with CNE leadership and departments to support efficient office operations. The role also coordinates administrative activities and special projects, maintains office records and resources, and identifies opportunities to improve procedures, workflow, organization, and service delivery. Work is generally performed in a professional office environment using standard office equipment. The role may involve prolonged sitting, standing, walking, reaching, bending, repetitive hand and wrist movements, and occasional lifting, carrying, or moving of office materials.

Requirements

High school diploma or GED.
Three years of progressively responsible administrative, office operations, office management, or executive administrative support experience.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel, and ability to learn other CNE business applications.
Strong written and verbal communication skills and ability to communicate professionally with Team Members, leadership, visitors, vendors, and other business contacts.
Ability to work independently and exercise sound judgment and discretion when handling confidential and sensitive information.
Strong organizational, interpersonal, customer service, and problem-solving skills.
Ability to provide work direction and effectively supervise administrative support activities.
Reliable attendance to support daily administrative needs of the Corporate Office.
Valid driver's license and insurability under the Comanche Nation Entertainment insurance carrier.
Obtain and maintain licenses, certifications, and permits required by CNE, including a Comanche Nation Gaming Commission Gaming License, as a condition of continued employment.

Nice To Haves

Associate degree or college coursework in Business Administration, Office Administration, or a related field.
Two or more years of administrative or office support experience in a corporate or professional office environment.
Experience supporting multiple departments or members of leadership.

Responsibilities

Manage day-to-day administrative operations of the CNE Corporate Office and coordinate office services.
Oversee reception and front-office services, including appropriate coverage and professional service to Team Members, visitors, vendors, and other business contacts.
Supervise the Receptionist, including work direction, training, coaching, performance feedback, scheduling, and coverage coordination.
Provide front desk and reception coverage as needed.
Provide administrative support to executive leadership, including correspondence, document preparation, scheduling, meeting coordination, records, and communications.
Coordinate meetings, presentations, trainings, and other Corporate Office activities, including rooms, materials, technology, catering, and visitor arrangements.
Coordinate administrative activities and special projects, and follow up on requested information, documents, or action items.
Oversee incoming and outgoing mail, packages, deliveries, and office correspondence and ensure appropriate distribution.
Monitor office supply inventories and coordinate purchasing and distribution of supplies, equipment, furniture, and other materials in accordance with purchasing procedures and budget requirements.
Coordinate office equipment, workspace, facilities, and maintenance needs with appropriate departments, vendors, and service providers.
Maintain organized administrative records, files, directories, schedules, contact information, and other office resources.
Assist with planning and coordinating Corporate Office meetings, events, Team Member activities, special functions, and organizational initiatives.
Identify opportunities to improve office procedures, administrative processes, organization, workflow, and service delivery, and make recommendations to leadership.
Maintain a professional appearance and demeanor and provide a high level of internal and external customer service.
Perform other duties as assigned.